Password

A password is a key one uses to access secure resources like e-mail, files stored on the network, or voice mail. At Gustavus, users have different passwords for various systems. Passwords should be changed often, be unique, and not shared with anyone.

"Treat your password like your toothbrush. Don't let anybody else use it, and get a new one every six months."

-Clifford Stoll


Types

Gustavus User Setting Account

E-mail, lab access, Moodle, Home Directory, Google Calendar and Docs, Office365 and computer logins are all controlled by this password. The same password allows you to check your e-mail, access your home directory, log into lab machines on campus, log into your Gustavus Google_Calendar account and log into your Gustavus issued computer (faculty and staff). This password is called your Gustavus User Account password. This password expires every 12 months, which means every year you will be asked to change this password.

Datatel/WebAdvisor

This password allows students to check their grades, register for classes and check their progress towards graduation. Additionally, it allows faculty and staff to check on advisees and submit grades. This password is not the same as your Gustavus User Account. This password will not expire.

Voicemail

This password gives users access to their voice mailbox.


Creating Strong Passwords

Unique

Make sure your Gustavus User Account password is unique, and not used at other sites.

Long

The longer the password, the stronger the password. Your Gustavus password must be at least 8 characters in length. However if you make your password 20 characters or more you do not need to follow any of the other criteria or rules for passwords. Keep in mind that this is only for password that are 20 characters or more.

Mixed Case, Digits and Punctuation

Add capital letters, not just at the beginning of your password. Add numbers or punctuation characters to your password.

Working with strong passwords

Retrieving or resetting lost passwords can take time and be troublesome, so it is important to make your password something you will remember or you can store in a password management solution such as KeePass or LastPass.

Private

Make sure you are the only one who knows your password.

Still having trouble?

  • Think of a phrase that is easy for you to remember - "The wind blows hard at Gustavus"
  • Use the first letters of each word in the phrase - "TwbhaG"
  • Change the a to @ and add some numbers or punctuation - "Twbh@G!99"

Changing Passwords

Gustavus User Account

If you know your Gustavus User Account password and want to change it:

  1. Click on the yellow user icon on the Gustavus homepage (upper right hand corner).
  2. Supply your Gustavus credentials (e-mail username and password).
  3. Click on your image on the home page (upper right hand corner).
  4. Select Gustavus User Settings.
  1. Click Change password under the Sign-In & Security heading.
  2. Follow the prompts.


If you have forgotten your Gustavus password:

  • Stop by the Technology Helpline, with proof of identity and have your password reset.
  • Use the self reset tool. If you have an alternate email on file, you can have a password reset request sent to that address.

To use the Self Reset Option:

  1. Click on the yellow user icon on the Gustavus homepage (upper right hand corner).
  2. When prompted for your username and password, click the Forgot? link above the password text box.
  3. Supply your Gustavus e-mail username, and click RESET PASSWORD.
  4. An email will be sent to your alternate e-mail address with directions for resetting your Gustavus User Account password.

To check if you have an alternate email address set:

  1. Click on the yellow user icon on the Gustavus homepage (upper right hand corner).
  2. Supply your Gustavus credentials (e-mail username and password).
  3. Click on your image on the home page (upper right hand corner).
  4. Select Gustavus User Settings.
  1. Click Contact information under the Personal Info & Privacy heading.
  2. Verify or supply your Alternate email address.
  • Alumni who are not on campus, who don't know their password, who can't use the Self Reset, can contact the Technology Helpline (507-933-6111). Please call M - F between 8 am - 4:30 pm and speak with a full time staff member. You will need to answer some identification questions before the password can be reset.

When I change my password what devices and programs need to be adjusted?

When you change your Gustavus User Account password multiple devices and programs may need to be adjusted. Please visit: Help Pages for Updating Devices and Applications

  • Smartphones and tablets will need settings adjusted if you check your Gustavus email, calendars or any other resources with them. For smartphones, tablets and iOS devices, if you are not prompted to update your password when you check e-mail, send e-mail or check your calendar, we recommend you remove the account and add it back. For help, please see: Help with Smartphones and Tablets
  • E-mail clients such as Apple Mail or Mozilla Thunderbird will need settings adjusted. Please see: Help with updating email clients
  • Calendar programs such as Calendar for OSX configured with Gustavus Google Calendar.
  • Faculty, staff and students will need to log into their office and lab computers with their new password. Please see: Help with machine logins.

WebAdvisor/Datatel

To change your password visit the WebAdvisor site and click on the Change Password link.

If you have forgotten your WebAdvisor password, please visit the WebAdvisor site and click I forgot my password and need to reset it. Follow the prompts and an e-mail will be sent to your Gustavus e-mail account with a temporary password. You will need to select a permanent password when you log in with the temporary one.

If you have forgotten your Datatel password, please contact David Maas in Administrative Information Systems.


Voicemail

Follow the prompts on the voicemail page for more information.

See also