Media Services Summer Employment

Media Services is an active partner and integral component in the success of the Gustavus faculty and students, in the areas of multimedia production and instructional technology. For nine months of a year Media Services provides support to the academic program of the campus. During the summer Media Services provides support to the Summer Programs unit on campus. Gustavus Adolphus College does not offer courses for credit over a summer term. The Summer Programs unit is responsible for bringing camps and conferences to campus. Summer Programs does this so that the resources and facilities of campus can be put to use during the summer.

Contents

Job description

Media Services changes to a “rental house” with full event production support for the summer months. Media Services rents equipment and provides services to the camps and conventions Summer Programs brings to campus. In addition to supporting Summer Program’s needs, the summer is used as a time to update production workflows and create documentation to meet the needs of the community during the academic year. To accomplish this, two fulltime summer student workers are hired.

Duties will involve work with digital media (video, audio and graphics) in a Mac based production environment. Traditional A/V support is also provided in the areas of stage lighting, sound, television and photography. You will assist in the duties of the Media Services Department including: general office reception, production assistance, the delivery, set-up and operation of equipment, and other duties as assigned. Individuals are commonly assigned personal projects to complete, so the ability to self-motivated and work independently is required.

There are times when student employees are involved in moderate to heavy lifting, as well as working from heights of 25’ or more. If you have a condition that prevents you from safely completing a task due to lifting or heights, please notify the Media Services Coordinator (Matt Dobosenski) and every effort will be made to accommodate your safety needs.

AV background may be helpful, but is not required.

Persons with a strong background in multimedia production are strongly encouraged.

Additional information and considerations

To assist you, here are some answers to commonly asked questions, as well as other things you need to know about the position:

Pay rate

Compensation starts at $8.78 an hour, with increases based on years of service (working for any of the GTS units during the academic year, as well as previous summer positions held within GTS). The terms of employment are Monday - Friday from 8 am until 4:45 pm, 40 hours per week for 12 of the 14 weeks from May 30th - September 1st (student workers are expected to take two weeks of unpaid vacation within the 14 week summer).

Housing

Summer housing is available on campus to students that are employed by the college. The Residential Life Office handles all campus housing, and individuals are encouraged to contact Res Life directly regarding summer housing. Previous individuals have also arranged to live off campus by sub-letting from other Gustavus students that are living off campus next academic year. Housing is your individual responsibility.

Work schedule

The typical schedule is based on the above terms. However, based on the needs of the groups we are servicing, it is common that hours outside the normal workday (including some weekends) are expected. These additional hours are typical during the month of June (Commencement set up and ceremony, and large conventions that follow). In lieu of overtime pay, employees can choose to be compensated through “comp time” that is awarded at 1.5 hours for each hour over 40 hours worked (Sunday-Saturday). This comp time allows for student workers to take paid time off during July and August when things slow down.

Employees that choose to be paid outright for any overtime instead of receiving comp time understand that their position is budgeted for a certain amount of funds that are outlined in the employment contract, and once these funds are depleted, you are expected to stop working. The Media Services Coordinator reserves the right to adjust and employee's work schedule to insure that they do not run out of funds before the end of the summer if needed in the event that additional funds are not allocated.

In order to accurately track hours worked and comp time, all students are expected to log their work hours using our Time Clock Server.

Vacation

Based on the length of the summer vs. amount of funding (14 weeks vs. 12) workers are expected to take two weeks of unpaid vacation. This is in addition to any time off because of comp time accrued. All vacation time (unpaid or comp hours) needs to be arranged in advance, and approved by the Media Services Coordinator. Typically vacation requests during the month of June are not granted.

Summer 2011 Position Openings and Hiring

Due to a recent change in availability for a returning student summer staff member, and initial summer schedule details from Summer Programs, Media Services is seeking applications for two available student summer staff positions. These positions are opened until filled:

Full Time Summer Student

One "full time" summer staff position as described above. Desired background and skill sets include abilities related to live event support; including setting up and operating complex presentations systems, the ability to trouble shoot and resolve issues with presentation technologies, the ability to complete assigned tasks independent of direct supervision, the ability to keep to schedules and meeting times without issues. This individual will also be involved with the development of department procedures and policies for operations and will be required to complete detailed documentation. As such writing and communication skills are important. Individual must be available to start working after finals to assist with setting up Commencement, as well as working events around and during commencement. Hours worked prior to June 1 will be compensated as paid time off "comp time" during the remainder of the summer.

Full Time Temporary Summer Student Event Staff

Given the number of events and the scope of the needs for these events that Media Services will be supporting leading up to and during the month of June, Media Services is seeking an individual to work as an Event Support Specialist. This temporary position is budgeted for 40 hours a week for 4 weeks. Desired background and skill sets include abilities related to live event support; including setting up and operating complex presentations systems, the ability to trouble shoot and resolve issues with presentation technologies, the ability to complete assigned tasks independent of direct supervision, the ability to keep to schedules and meeting times without issues. Individual must be available to start working after finals to assist with setting up Commencement, as well as working events around and during commencement. Hours worked prior to June 1 will be compensated as paid time off "comp time" during the remainder of June.

Application Process

Individuals who wish to be considered for either or both positions should submit a cover letter, resume, and at least 3 references electronically to mediaservices.coordinator@gustavus.edu

Please indicate in your cover letter which position you are applying for, and cover in depth your background and experience related to live event support as this extended cover letter will be used as an example of your writing and communication skills (we expect it to be longer than a standard cover letter). Think of it as a mini interview in which you answer the typical "tell us a bit about yourself?" question and then follow up with "tell us about your background in Event Support and what skills you have that makes you well suited for this position?"

Interviews will be conducted based on applicant's availability, and individuals will be notified as to their status as quickly as possible.

Questions should be directed to Matt Dobosenski, Media Services Coordinator.