Google groups

Google Groups is a service that Google provides to create email-based groups similar to an email alias. These groups can also be used to assign permission on files/folders on Google Drive and they can be used when assigning Google Calendar events.

Please note that Gustavus lists are being migrated over to Google Groups

Create a group

Visit the following link to create a group/list.

https://gustavus.edu/account/manageLists

Manage your groups

Access customizable settings, set permissions, and add/remove members.

  1. Sign into @ Google Groups.
  2. Click on My Groups
  3. Choose Groups
  4. Click Manage

Invite members to the Group

This will send an invitation to each member you are adding which they will have to accept to join the group. This option is best used for groups where membership is optional.

  1. Sign into @ Google Groups.
  2. Click on My Groups
  3. Choose Groups
  4. Click Manage
  5. Click on Members and Invite Members
  6. Enter email addresses in a comma separated list and click send invite.*
  • If you are not able to invite someone to your group, you should contact that person and ask whether they have checked the setting "Do not allow group managers to invite me to their groups." If they have that setting checked, they should un-check it.

Direct add members to the Group

This will automatically add members to the group. Do not write a welcome message unless you want to send one to each member you add. This option is best used in groups where membership is mandatory.

  1. Sign into @ Google Groups.
  2. Click on My Groups
  3. Choose Groups
  4. Click Manage
  5. Click on Members
  6. Click on Direct add members
  7. Enter email addresses in a comma separated list and click Add.*
  • If you are not able to add someone to your group, you should contact that person and ask whether they have checked the setting "Do not allow group managers to directly add me to their groups." If they have that setting checked, they should un-check it.

Delete several members from a Group

This will mass delete members from the group.

  1. Sign into @ Google Groups.
  2. Click on My Groups
  3. Choose Groups
  4. Click Manage
  5. Click on Members
  6. Click on All members
  7. Check the select box next to each member or select the top check box to select all members. Be sure to un-select yourself.
  8. Click on Actions->Remove from group

Add or remove a prefix on a Group

Google Groups by default do not contain a prefix such as [groupname] in the subject. One can be added by following the steps below.

  1. Sign into @ Google Groups.
  2. Click on My Groups
  3. Choose Groups
  4. Click Manage
  5. Click on Settings
  6. Click on Email Options
  7. On the top enter the prefix into the Subject Prefix box.
  8. Click on Save

Add or remove a footer on a Group

Google Groups by default will contain a footer. To remove or add a footer, please follow the steps below. We recommend using a footer on groups where membership is optional; containing instructions for unsubscribing or contacting the group owner/manager.

  1. Sign into @ Google Groups.
  2. Click on My Groups
  3. Choose Groups
  4. Click Manage
  5. Click on Settings
  6. Click on Email Options
  7. To add or remove the default footer, check or un-check the box that says Include Default Groups Footer.
  8. Click on Save

Set who can view, post & moderate

Please visit the following page for more information on setting permissions on a Google Group.

https://support.google.com/groups/answer/2464975?hl=en&ref_topic=2458761

Sending limits

Please be aware of the Google Groups sending limits when sending messages to a large number of addresses. For more information, please visit the link below.

https://support.google.com/a/answer/6099642?hl=en

https://support.google.com/a/answer/166852?hl=en

Delete a Group

After deleting a group, it can not be recovered. Only the owner of the group can delete it.

  1. Sign into @ Google Groups.
  2. Click on My Groups
  3. Choose Groups
  4. Click Manage
  5. Click on Information and Advanced
  6. Click Delete this group

Create a Group for a personal Google account

  1. Sign into Google Groups at https://groups.google.com/
  2. Click Create Groups
  3. Enter information and settings
  4. Click Create

Additional Information

Google Groups support can be found at https://support.google.com/groups/?hl=en#topic=9216.