Google Meet

Google Meet is an online videoconferencing tool. The solution enables users to make video calls with up to 250 users per high-definition video meeting that can be recorded.

The application (computer or mobile device) allows users to join pre-scheduled meetings from calendar events, choose a link, enter meeting code and even dial in from their phones if the invitation includes a phone number.

Google Meet integrates with G Suite versions of Google Calendar and Gmail and shows the complete list of participants and scheduled meetings.

How to access

Using

Equipment needed

  • Laptop with webcam and built-in microphone
  • Headphones with microphone built-in, optional
  • Internet connection of at least 4Mbps

Google Meet Hardware Requirements from Google support

Start the Meet

  1. Click Join or Start a meeting
  2. Enter a name for the Google Meet
  3. You may be prompted to give access to your camera and microphone
  4. You will see a video of yourself as a preview, click Join Now

Schedule a Google Meet

  1. Open Google Calendar using your Gustavus credentials
  2. Create an event by clicking Create in the upper left hand side of the screen, or by clicking on the day and time you want the event
  3. Click on Add Rooms, Location, or Conferencing and then click on Conferencing
  4. Add the rest of the details of the meeting, and add the guests
  5. Click Save
  6. If you have guests and want to send them a notification of the event, click send at the prompt
  7. If you set up a recurring event, the Google Meet link will stay the same for the entire duration of the recurring event. If you need to change the Google Meet link at any time, follow these steps:
    1. Open the Event
    2. Delete the Google Meet conferencing.
    3. Save the event for all instances.
    4. Edit Event again and enable Google Meet.
    5. Save the event for all instances.

Invite others

  1. Invite others by clicking Add people and typing in users email addresses, or email the link for others (such as a class alias) to call into the conference
  • Each meeting is limited to 250 participants.

Securely Share Google Meet Link

  • Only share Google Meet links with the intended participants. Examples of safe places to share links would be Moodle, class email list, and other secured websites. If you share them publicly, anybody can and will likely join.

Sharing your Screen

  • In Google Meet, you have the ability to share your screen with others. Please be sure to plan ahead and limit what is open on your computer to avoid sharing sensitive or confidential information.
  1. To share your screen, please click Present Now in the lower right hand corner of the Google Meet window.
    1. When using Google Chrome, you have the ability to share just the window or the entire screen. When using Apple's Safari, you only have the option to share your entire screen.
  2. To stop sharing your screen, please click You are presenting and click Stop presenting.

Recording

  • You have the ability to record the video conference by clicking the 3 vertical dots on the right hand side, and choosing Record Meeting.
  • When you are done recording, it will add it to your Google Drive in the auto-generated folder called Meet Recordings. Only the Meeting organizer will receive the recorded Meet video.
  • Recorded Meets will also include the chat transcript in the Meet Recordings folder as a separate file.

Options

  • You can turn on real-time closed captioning by clicking the Turn on Captions button.
  • You can have a text based chat by clicking the speech bubble in the upper right hand corner of the screen.
  • You can choose to mute your audio or webcam by clicking the microphone or camera button in the bottom middle the screen.

Keyboard Shortcuts

  • Command+D will enable the microphone and mute the microphone on a Macintosh computer.
  • Control+D will enable the microphone and mute the microphone on a Windows computer.
  • Command+E will enable/disable a camera on a Macintosh computer.
  • Control+E will enable/disable a camera on a Windows computer.
  • For more keyboard shortcuts, please use Command+/ or Control+/ on a Macintosh and Windows computer, respectively.

Video Tutorial

https://youtu.be/wCrtTQbm8hs

FAQ

Does Google Meets comply with FERPA?

Yes, please see https://support.google.com/a/answer/139019?hl=en

I have limited internet, how do I participate in a Google Meet?

All Google Meets have the ability for participants to call in and participate by phone. Please have the organizer share the phone number to call and the PIN to access the Meet.

Can I show a YouTube video when presenting my screen?

It is recommended to post a link to the YouTube video in the chat, and participants view it on their own.

How many people does Meet support in Grid mode?

Google Meet natively supports 16 users in Grid Mode.

Troubleshooting

My microphone is not working.

Click the 3 vertical dots in the lower right hand corner, and click settings. Under the audio, choose the correct microphone and speakers. In this window, you will be able to test the microphone and audio. If this does not fix the issue, try restarting your browser.