Grants Compliance Specialist

Research and Sponsored Programs

Openings: 1


Gustavus Adolphus College is one of the nation’s leading private liberal arts colleges serving over 2,200 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of Minneapolis/St. Paul, MN.

Employment Type: Full-time, 12-months, Non-Exempt (hourly), Benefits-Eligible 

JOB SUMMARY:  Reporting to the Director of Research and Sponsored Programs (RSP), the Grants Compliance Specialist provides financial management and compliance support for grants, contracts, and other awards from foundation, corporate, and government sponsors in support of faculty research, scholarship and creative activities, as well as those in support of curricular, programmatic, and College initiatives.  


  • Maintain expertise on College policies, federal and state regulations, and policies and procedures related specifically to externally sponsored programs.  Research, interpret, and apply regulations and guidelines effectively to ensure compliance. 
  • Stay up to date on relevant best practices through continuing education, professional development (modest annual funding available)
  • Assist with the development of policies and procedures, and document internal controls, related to financial compliance.
  • Track and maintain records for state and federal compliance requirements including audit reports, compensation certification and risk assessments.
  • Develop grant management resources for faculty and staff. 
  • Enter and manage grant related data, prepare financial reports, and lead monthly grant management meetings. 
  • Post-Award Management:
    • Ensure compliance with federal, state, sponsor, and College regulations and policies.
    • Confer regularly with Project Directors to discuss project aims in relation to expenditures.
    • Set up grant funded summer appointments and academic year reassignment time for current Gustavus employees.
    • Review and approve grant expenditures.
    • Track and report on cost-share commitments.
    • Process approved grant revision requests.
    • Assist with budget revisions during the grant period. 
    • Ensure compliance, in collaboration with the Finance Office, with audit requirements.
    • Assist the Finance Office with grant related invoicing, subaward-recipient risk assessment and monitoring, and award close-out.
  • All other duties as assigned.



  • Experience with accounting principles, grant accounting, and financial research administration. 
  • Knowledge of standard concepts, practices and procedures related to grant management.
  • Ability to work with diverse constituencies of faculty, staff, administration and students, as well as to work independently.
  • Demonstrated commitment to continued professional development.
  • Demonstrated organizational, communication, problem-solving, and interpersonal skills.
  • Experience managing budgets and other data using spreadsheets, databases and web-based reporting systems while maintaining a high level of attention to detail.
  • Demonstrated commitment to maintaining confidentiality.


  • Bachelor’s or advanced degree.
  • Experience with financial grants and contracts administration in a higher education setting.
  • Experience with the federal Uniform Guidance.
  • Experience with website maintenance.
  • Writing, editing, and small group presentation skills.

Gustavus offers competitive and comprehensive benefits which include:

  • Medical, Dental, Vision, Life Insurance
  • Short-Term Disability
  • Parental Leave
  • 7% Gustavus Contribution to Retirement Savings Plan after One Year of Employment
  • Free: Parking, exercise classes, use of library and athletic facilities
  • Tuition scholarships for dependents
  • Tuition benefit plan for employees and spouse/domestic partner
  • 13 paid Holidays + generous PTO plan

Application Procedures: To apply for this position, please continue the process on our website, to complete the online application and submit the following: 

  • Online Application
  • Cover Letter
  • Resume
  • Contact information for three (3) references

Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, or veteran status in its education or employment programs or activities.

Click on the following link to learn more about Gustavus's campus-wide commitment to diversity, equity, and inclusion.


Sarah Bridges | | 507-933-6514

Posted: Fri Nov 11, 2022

Apply Now