Nursing Administrative Coordinator

Nursing

Openings: 1

Description

JOB SUMMARY: The primary purpose of this position is to provide administrative support to the nursing department chair and faculty in a manner which contributes to the efficient and effective operation of the department by performing duties of confidential nature for nursing program support and management, accreditation and licensure support, and staffing/training of student employees.

EMPLOYMENT TYPE: Full-time, Non-exempt (Hourly), 40 hpw for 45 weeks annually (approximately August 1-June 15) and 8 hpw for 7 weeks annually (summer)

DUTIES AND RESPONSIBILITIES

Support the daily operations of the Gustavus nursing program, including liaise responsibilities with partners (internal and external) and licensure and accrediting bodies. 

Nursing accreditation and licensure support responsibilities:

  • Organize and maintain student, accreditation, financial and other department of nursing electronic records deemed necessary within the statutes for state licensure and national accreditation.
  • Design and maintain reporting procedures (including Excel files and databases) regarding department of nursing data, confidential student information, and statistical research. Prepare and generate reports in a timely manner as required by the department chair and accrediting and licensing agencies.
  • Assist the department with admission and retention of student cohorts:
    • Support admission and progression procedures, including determining initial transcript evaluation and other quantifiable data review.
    • Communicate with the Registrar, Admissions, and Academic Advising department regarding admissions, advising, and college graduation requirements of student cohorts.
    • Manage file review for applications, including application profile, transcript evaluation, and additional application documents as necessary.
  • Assist the Clinical Coordinator to facilitate the completion and proper filing of clinical affiliation agreements, background checks, and other faculty/student onboarding requirements.
  • Assist the department chair with departmental data collection and analysis, monitor trends for program assessment and evaluation.

General office and nursing program management responsibilities:

  • Create and revise operational systems and procedures, recordkeeping systems, forms, office layout, and budgetary requirements toward continuous improvement; implementing changes as needed.
  • Maintain efficient workflow by organizing office files, supplies and equipment. Provide expertise in the operation of office equipment and maintain supplies inventory.
  • Process incoming and outgoing correspondence and mail for Nursing faculty.
  • Maintain Excel files regarding fiscal management of departmental purchases and expenses. 
  • Pay bills, create purchase orders, submit expense statements, and collaborate with the department chair for maintenance of budgetary constraints.
  • Assist the department chair in the general operation and maintenance of facilities, including the management of fiscal resources for physical maintenance and procurement of supplies.
    • Process requests and make appropriate provisions for maintenance and repair of building, classrooms, restrooms, offices, office equipment.
  • Serve as a communication link between the public, students, and college departments and faculty.
    • Receive and assist nursing students, visitors, and other guests to the nursing department.
    • Create communications via creation of web, print and other materials for events and projects to promote the nursing program.
    • Assist with maintenance of departmental web site.
    • Support Gustavus Student Nurses Association (GSNA).
  • Respond to faculty, student, interdepartmental, and external community inquiries and requests via email, telephone, and in person or virtual settings.
  • Provide support for faculty, such as arranging office spaces, meeting spaces, classrooms, event planning and resource needs.
  • Assist with departmental search processes for job candidates.
  • Assist with onboarding and orientation of part-time and full-time faculty with information about general policies, procedures, equipment, and campus resources.
  • Accommodate special requests of faculty on leave (including mail forwarding).
  • Type and edit reports, letters, and other curriculum or required documents.
  • Participate in departmental meetings and other announced activities, including marketing and recruitment activities.
    • Prepare and generates department meeting minutes
  • Schedule and coordinate department meetings and ceremonies.
  • Coordinate conferences and travel arrangements for the department chair and faculty.
  • Participate in training and other opportunities for continued professional development, including attendance at off and on campus activities as feasible.

Staffing/training of student employees responsibilities:

  • Hire, schedule, train, supervise and evaluate work-study student employees.
  • Supervise work-study projects and requests of faculty for student assistance.
  • Monitor, approve and sign timecards.
  • Initiate corrective or disciplinary action for under-performing student workers when appropriate and maintain records regarding such actions.

Perform additional duties as deemed necessary to accomplish the goals and objectives of the program.

Prerequisites

MINIMUM EDUCATION/EXPERIENCE/QUALIFICATIONS: 

  • High School diploma or equivalent
  • Two years administrative support or project management
  • Proficiency in Microsoft Office, Google suite, and survey software
  • Demonstrated ability in supervision and training
  • Ability to work independently
  • Ability to maintain confidentiality (student files, budget management, etc.)
  • Strong written and oral communication skills
  • Knowledge of or willingness to learn about a Liberal Arts College academic setting 

PREFERRED QUALIFICATIONS

  • Two years of post-secondary education 
  • Experience with healthcare licensure and/or accreditation.
  • Advanced proficiency in computer skills and information technology skills
  • Experience in supporting or mentoring others, particularly high school or traditional college-aged students

Gustavus offers competitive and comprehensive benefits which include:

  • Medical, dental, vision, life insurance
  • Short-Term Disability
  • Parental Leave
  • 7% Gustavus Contribution to Retirement Savings Plan after One Year of Employment
  • Free: Parking, exercise classes, use of library and athletic facilities
  • Tuition scholarships for dependents
  • Tuition benefit plan for employees and spouse/domestic partner
  • 13 paid Holidays + generous PTO plan

Application Procedures: To apply for this position, please continue the process our website, www.gustavus.edu/humanresources/employment to complete the online application. Resume review will begin immediately. 

  • Online Application
  • Resume
  • Contact information for three (3) references

Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, or veteran status in its education or employment programs or activities.

Click on the following link to learn more about Gustavus's campus-wide commitment to diversity, equity, and inclusion.

Contact

Heidi Meyer | hmeyer2@gustavus.edu | 507-933-6094

Posted: Mon Nov 21, 2022

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