Admission Operations Specialist


Openings: 1


Gustavus Adolphus College is one of the nation’s leading private liberal arts colleges serving over 2,200 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.

JOB SUMMARY:  Responsible for maintenance and manipulation of entire Admission Office database files (Colleague and Slate) to track prospective student status, process applications for admission and produce appropriate correspondence. This position is full-time and non-exempt (hourly) at 40 hours per week and 11 months per year. 


  •  Assist the Director of Admission Operations with data processing and management for  the Office of Admission, primarily by using and continually learning about the office’s   CRM, Slate.
  • Creatively use Slate and other tools to improve office operations and the interactions this office has with prospective students.
  • Initiate imports or manually enter data in an accurate, productive and timely manner by: 
  • Utilizing and maintaining standard imports; 
  • Opening and distributing office mail; 
  • Scanning documents and creating/editing PDFs;
  • Carefully review, verify, and consolidate data, helping to ensure accurate and usable information.
  • Print office letters and assemble mailings, typically by using mail merges in MS Word. 
  • Maintain accurate counts and assist with reporting office activities.
  • Act on processing requests sent to an email account, replying in a professional manner.
  • Willingness to adapt and improve processes related to this role, particularly as Slate and other technology changes occur.
  •  All other duties as assigned.



  • Associate degree in Business or Computer Science or related field.
  • 3-5 years of office experience.
  • Proficient with MS Word and Excel.
  • Attention to detail.
  • Ability to prioritize and work in a fast-paced work environment.


  • Experience using Colleague and Slate.
  • Experience using Informer.

Application Procedures: To apply for this position, please continue the process our website, to complete the online application. A complete application will include the following attachments. Incomplete applications will not be reviewed by the search committee.

  • Online Application
  • Cover Letter
  • Resume
  • Contact information for three (3) references

Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, or veteran status in its education or employment programs or activities.

Click on the following link to learn more about Gustavus's campus-wide commitment to diversity, equity, and inclusion.


David Kogler | | 507-933-7535

Posted: Wed Nov 3, 2021

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