Career Administrative Specialist

Career Development

Openings: 1


Gustavus Adolphus College is one of the nation’s leading private liberal arts colleges serving over 2,200 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.

JOB SUMMARY: The primary purpose of this position is to provide operational and administrative support to the Career Development office and is a catalyst between the office and its constituents to ensure continuity and quality of service and programs. 


  • Manage and operate technology platforms for the office, to ensure proper training in all systems, accurate reporting and updated website and social media content. 
  • Manage data records, reports, and other materials related to program assessments and surveys. 
  • Provide high level administrative support to the office director and seven Career Specialists. 
  • Coordinate with staff to participate in operation of Peer Career Advisor program with student staff as a career readiness program. 
  • Manage events, meetings and space scheduling. 
  • Manage development and collaborate with Gustavus Marketing and Communication Office to develop and implement marketing strategies in conjunction with Cluster Specialists for programs, events, and initiatives. 
  • All other duties as assigned. 



  • High School Diploma required, Bachelor's degree preferred
  • 2+ years experience with various technology platforms and data analysis.
  • Proficient with Microsoft Word, Excel, general computer skills and ability to learn new technologies. 
  • Detail oriented, excellent communication and organizational skills and ability to keep confidentiality. 
  • Ability to work independently and direct student staff. 
  • Ability to work effectively and efficiently under pressure with frequently changing priorities. 


  • Experience supervising college student staff, managing office operations including creation of systems and procedures to insure effectiveness. 
  • Working knowledge and prior experience with recruiting software (Symplicity, Handshake), student record management (Starfish, or similar), Adobe suite, and Google products such as Google Drive, GoogleCal and/or similar technology. 

Application Procedures: To apply for this position, please continue the process on our website, to complete the online application. A complete application will include the following attachments. Incomplete applications will not be reviewed by the search committee.

  • Online Application
  • References (3)
  • Resume

Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities.


Andrew Coston | | 507-933-7575

Posted: Thu Sep 2, 2021

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