Residential Life Policies
Antennas may not extend outside room windows or be attached to the outside of buildings. Privately owned antennas or satellite dishes are not permitted outside student rooms. Each room is equipped with a cable TV hookup for students wishing to subscribe (refer to cable regulations).
Students may utilize electrical appliances in residence halls such as: radio, tape recorder, television, personal computer, record/CD/mp3 player, pop-up toasters, electric coffee pot, personal lamp, popcorn popper (in student rooms only), fan, shaver, portable hair dryer, other personal care appliances, clock, microwave oven, and compact refrigerator (see “Microwave Ovens” and “Refrigerators” sections for detailed information on restrictions). Heating or cooking appliances with open coils, hot plates, air conditioners, sun lamps, hot tubs, pizza ovens and electric blankets may not be used in student rooms. Torchiere lamps, are permitted, but only with incandescent or compact fluorescent light bulbs. Halogen lamps are NOT permitted.
Penalties for illegal appliances are issued as a citation.
Electrical extension cords are not to be used in a manner that may create a fire hazard (such as running a cord under a rug/carpet or in a place where the insulation may be worn out). Students are cautioned to be very careful with electrical appliances and extension cords.
Tampering with electrical systems (e.g., installing dimmer switches, ceiling fans, etc., or altering wiring) is prohibited for the safety of all residents and the general upkeep of the building.
Fire Safety Regulations
- Candles/Flammable Materials/Incense – Candles, incense, oil lamps, etc., (generally anything utilizing a wick or flame or consuming flammable material, including such things as decorative candles, potpourri simmer pots, and Sterno cans), are NOT allowed in residence hall rooms or College-owned apartments or houses. Violations are subject to citations and/or other disciplinary action. Storage of volatile materials or other flammables (e.g., gasoline) is likewise not permitted.
- Fire Safety – All students and guests are expected to respond appropriately whenever a fire alarm is sounded. Each person is expected to observe the fire safety guidelines. Violations are issued as citations.
Whenever an alarm is sounded: 1) leave lights on in the room; 2) close and lock the door; 3) all individuals must leave the building using the nearest exit; 4) remain outside until the staff gives the all-clear sign. Failure to leave the building in case of a fire alarm is a violation of both state and College codes. Violations are issued as citations.
- Fire Safety Equipment – Fire extinguishers, fire alarms, smoke detectors, sprinklers, and other fire and safety equipment are placed in the halls for the safety of the residents in the building. Misuse of fire and safety equipment is a serious violation of both state and College codes.
The State Fire Marshal’s Directives
The College is concerned about the safety and welfare of the students living in its residence halls, and has both a legal and moral responsibility to see that the State Fire Marshal’s directives are met. The intent of these directives is very clear: to make Gustavus residence halls as safe as possible.
The State Fire Marshal’s Office has notified Gustavus Adolphus College that the following cannot be allowed in student rooms.
- CARPETING AND CARPET PADS – Carpeting and carpet pads are permitted, but, due to concern for fire egress, all carpets and pads must be cut to allow the door to open freely.
- CONSTRUCTION OR MODIFICATION THAT INCREASES THE RISK OF FIRE OR DECREASES SAFETY - Paneling, platforms, homemade wooden lofts, and other projects that make use of wood or other flammable materials are not allowed.
- DOOR OBSTRUCTIONS (i.e., doors must be able to be opened wide) – There must be a clear and easy exit from each room that may be readily located in the case of fire, smoke, sleepiness, intoxication, darkness, or the confusion of an actual emergency situation.
- FLAMMABLE MATERIALS HANGING FROM OR DRAPED ACROSS THE CEILINGS (e.g., tie-dyed sheets, flags, etc.) – The Deputy State Fire Marshal has agreed to allow wall hangings (only if flat against a wall), but has suggested that they be made fire resistant. All flammable materials hanging or draped from the ceiling, including hanging room dividers (whether hanging from the ceiling or suspended below it), are specifically banned.
Residents violating these directives are legally liable for both civil and criminal negligence should a fire or other related problem occur. Additionally, should violations be discovered by the College, the student(s) responsible are subject to formal disciplinary action.
Firearms, Weapons and Explosives
Firearms, ammunition, hunting bows, fireworks and other weapons or explosives may not be kept or used in student rooms (see campus-wide Firearms, Weapons and Explosives Policy).
Careless storage of food in student rooms may violate public health regulations and become offensive to other students. Students are responsible for maintaining an environment that does not violate public health regulations. In order to minimize the risk, students are encouraged to not prepare foods in their own rooms or sections. Students should use the kitchenettes available for that purpose in each hall.
Furniture and College-Owned Furnishings
Students are expected to leave furniture placed by the College in student rooms and floor lounges where it is. Moving furniture out of the rooms can create a fire hazard by blocking pathways; moving communal furniture from a lounge only decreases the availability to other students. Room furniture cannot be stored in the hall storage room or at off-campus locations.
Unauthorized removal of College furniture or furnishings from residence hall rooms and lounges is considered theft and is forbidden. Students are financially responsible for furnishings inventoried in their rooms and will be subject to fines and/or other sanctions levied by the College, and/or action by the civil courts, if furnishings are damaged or missing.
Students are charged for damage to or loss of furniture, equipment, rooms, and common areas (minimal normal wear and tear excepted). If individual responsibility for loss or damage cannot be determined, charges are prorated to residents. Residents will be notified of each assessment as soon as possible after each is reported, but the actual billing may not be made until the end of the school term; in that way, involved parties may come forward on their own or be identified by others and the assessment amended.
Sports and physical games are not allowed in the residence halls; this includes common areas and individual student rooms. Balls, pucks, bats, and other sporting equipment may do serious damage to walls, ceilings and floors as well as cause a noise disruption and potential physical threat to other students. Any damage that occurs will be charges to the resident(s) responsible.
Housing during Official Vacations
Residence halls will be closed during official College vacations. These include Thanksgiving, Christmas, Spring Break, and summer. Residence halls are open during Reading and Touring Week and during the Fall Break study period. International students and others living over 350 miles away who are not able to leave campus during vacations must make advance arrangements with the Residential Life Office for housing during those times. Students remaining in halls after official closing times, or returning early without prior permission, are subject to citations.
Room and building entry door keys are issued to all residents upon registration in a residence hall. Students who lose a key should notify the Residential Life Office as soon as possible so that a new lock may be installed to protect themselves and their possessions. During the year, a $75 charge is levied to cover lock installation and the cutting of new room keys. A $25 charge is levied to cover the cutting of a new building entry door key. If the student fails to order a replacement or does not return a key upon vacating the room, a $125 charge is assessed to his or her damage account. Room keys are the responsibility of the student and should not be given to any other person. (See also “Lockouts.”)
Each residence hall has free laundry facilities. Use of these facilities is restricted to the residents of the hall. Any problems with the machines should be directed to the Collegiate Fellow or Area Coordinator, or by submitting a maintenance request via the electronic form on the Residential Life website.
Burned-out light bulbs for room fixtures will be replaced without charge. See your building's custodian to obtain new bulbs. Light bulbs should not be replaced by higher wattage bulbs than those provided. For replacement of any fluorescent bulbs, please contact the Physical Plant.
If you are locked out of your own residence hall room, contact the Collegiate Fellow on duty (if it is during duty hours between 8 p.m. and midnight), or a Campus Safety Officer if during the day or after duty hours (507-933-8888). Generally, you will be charged $10 if a Campus Safety Officer is dispatched to open your door.
Students may not obtain access to residence hall rooms of other students without having the student’s written permission. Unauthorized access is in violation of student privacy rights.
Questions concerning lockout procedures should be referred to Residential Life, or Campus Safety.
Gustavus Adolphus College does NOT allow students to construct their own bed-lofting structures. Personally constructed lofts are not able to be properly inspected for adequate levels of safety in accordance with the college’s liability concerns. In addition, damage to walls,ceilings and floors necessitate the prohibition of personally constructed loft systems. Loft safety is of paramount concern to the College. Therefore, students wishing to loft beds must use rental options available through Bedloft.com. In Sorensen, College View, Arbor View, Uhler, Carlson International Center, Southwest, and Prairie View Halls, college-furnished beds may be bunked using the units within the room. Please contact the Residential Life office for more information about Bedloft.com, the college’s official contracted supplier of loft materials or visit Bedloft.com for more information.
Mattresses and Bed Frames
Over the course of several years, the College has purchased replacement bed frames and mattresses from a number of sources. As a result, at least five different frame styles are in use around campus. Because they are moved around frequently, by students and maintenance workers alike, it is impossible to guarantee that a particular frame will be in a particular room at the start of fall term. Students should check with their hall neighbors if they wish to switch frames.
Likewise, students who bring fitted sheets to campus quickly discover that the College owns mattresses of different lengths. Most are either standard or long, and new purchases are all longs. If you need a particular size, try switching with a neighbor first, and then call your CF.
To comply with health and sanitation requirements, basic food preparation and cooking in student rooms is not permitted. Personal or consumer-sized microwave ovens (rated under six amps or 700 watts) are permitted in student rooms, but their use must be limited to the warming of prepackaged, microwaveable food items. (This is not to be construed as an alternative to the Dining Service, which remains the sole source of basic meals for students residing on campus.) Toaster ovens, convection ovens, and other appliances using exposed coils or heating elements are NOT allowed.
Residents may not make or allow any disturbing noises in the residence halls. Singing, playing a musical instrument, or operating a television, radio, or stereo equipment in a way, and/or at a time, that is objectionable to others is a violation of residential life policy requiring sound to be contained. Stereo systems are to be used for the listening enjoyment of students within the confines of their own rooms. Placing speakers on or near window ledges to project sound from open windows is not permitted. Students should consider using headphones to avoid the possibility that their music may be loud enough to bother a neighbor. (See also “Quiet Hours.”)
When a CF, FAIR, Area Coordinator, or member of the Campus Safety staff responds to a complaint, their evaluation of whether noise is at an unacceptable level is binding.
As a residential college, Gustavus Adolphus requires that all full-time students live in college housing. A full-time student is enrolled in the equivalent of three or more full semester courses. Students desiring to reside off-campus must obtain prior and proper permission from the Director of Residential Life. Permission to reside off-campus may be granted from the Director of Residential Life if:
- The student lives at home (15-mile radius of Gustavus) with parents or legal guardians;
- Student owns a home (student name is sole name on mortgage), immediate family member owns a home (parent/legal guardian or sibling's name is sole name on mortgage) in St.Peter or 15-mile radius of Gustavus. Houses owned by investment groups or corporations (group or company name is on mortgage) of which a student or family member is a part of will not be considered for automatic permission.
- The student is a veteran of military service;
- The student is married or living with and responsible for dependent children.
- The student is 23 years of age by the first day of classes of fall semester.
Students who have achieved senior or junior status may also apply through an annual off-campus housing selection process to be considered for a housing exemption. Students who have special medical needs and do not qualify should refer to the Residency Requirement Waiver section of this Handbook (see Terms of Assignment Section Four, part 12).
Students may not paint their rooms. However, if they have special problems with the paint in their rooms, they should contact the Area Coordinator. Students who paint their rooms without permission will be held liable for the cost of repainting the room.
The College’s property insurance does NOT include the personal property of the students. The College cannot be responsible for damage or loss of personal property, regardless of cause. Residents are urged to carry their own personal property insurance or to check with their family’s policy to see if they are covered for any personal property loss or damage while attending College.
Students who live on-campus are not allowed to have a pet or animal. Animals (with the exception of fish in aquariums) are not permitted in student living areas, including rooms, lounges, hallways, etc. This also applies to laboratory animals and specimens. Fish aquariums are not to exceed a 15-gallon capacity.
Because a large number of people live in close proximity in any residence hall, reasonable quiet is expected at all times. In particular, on Sunday through Thursday, between the hours of 10 p.m. and 8 a.m., as well as midnight to 8 a.m. on Friday and Saturday night, sounds emanating from student rooms and/or public areas must be kept to a minimum to facilitate student studying or sleeping. At all times, consideration is the rule. Also, each residence hall and/or living unit may establish extended “quiet/study hours.” Responsibility for these hours is a shared one. It is your right and obligation to let others know if their activities are annoying you. The Collegiate Fellow, Campus Safety Officers, FAIR, and Area Coordinators can help, but they alone cannot enforce consideration for others. (See also “Noise.”)
Because of the growing concern for energy conservation, the College has adopted the following policy: Refrigerators used in student rooms must be no larger than six cubic feet. Larger, older refrigerators waste energy and are now banned on campus. Refrigerators larger than six cubic feet will have to be removed.
Rental: Gustavus has an agreement with BedLoft.com whereby that firm may supply small refrigerators and loft frames for student rooms. Gustavus allows students to lease refrigerators and loft frames but makes no recommendation on their use.
Storage: Refrigerators cannot be stored by any student in the residence hall storage rooms. Students must arrange for off-campus storage for the summer.
Room and Hall Care
Each student is responsible for the upkeep of his/her room. Vacuum cleaners and brooms are available in each hall from the CFs. Students also share responsibility for the common areas in the hall in which they live. Litter, damage (including water damage), or general disregard for hallways, bathrooms, etc., will result in assessments billed to the responsible individual or prorated to the residents who use that space (see “Group Billing” section).
Upon registering for a residence hall room assignment, the student agrees to abide by the “Terms and Conditions” of the Residence Hall Contract and Handbook.
Housing assignments for returning upperclass student are made each spring for the following fall through the Room Draw process. Each student is entitled to one housing choice each year. Room and roommate(s) choice at Room Draw will be considered binding for the entire academic year unless an individual officially withdraws from Gustavus. Occasionally, circumstances allow for housing adjustments once a semester begins. All students must remain in their selected room until the end of the third week of fall semester 2014.
There will be a housing freeze between Room Draw and September 19, 2014. In addition, there is a room freeze in effect the first and last three weeks of every term. Students who fail to abide by the room change freeze or who intentionally violate the room draw process guidelines will be referred to the Gustavus conduct process for disciplinary action. The consequence of which is that each person involved (all roommates) in the violation will receive an automatic fine of $100 plus the removal of their names from the computer randomizing process used in room draw for the following year. These names will automatically be assigned the last drawing times for returning students who paid the $500 fall registration payment. If the student who violates the Room Draw process is a senior or who will be living off-campus the following year, an additional fine will be assessed rather than a change in Room Draw number status.
Any student who has paid the pre-registration fee and who is officially registered as “full-time” for fall classes on campus may hold a space for the following term with the roommate of his/her choice. The specific procedures for fall housing signup will be announced during the spring semester.
Occupants are collectively responsible for their assigned space. Noise violations and other breaches of hall rules and regulations that occur in a room may be charged to the assigned occupants regardless of their presence if individual responsibility cannot be determined.
An Area Coordinator or the Director of Residential Life must approve changes in room assignments before any changes are made. Residence unit change requests will be accepted in the Residential Life Office after the third week of classes each semester. A meeting is required before any requests will be processed. Unauthorized changes will result in a citation.
Please be aware that College regulations do not permit room sharing (in which, for example, the assigned occupants of two or more rooms establish shared sleeping arrangements in one room and use the other for recreational space) and the subleasing or unauthorized transfer of room space.
Room Inspection and Damage
Before residence units are occupied, they will be inspected and an inventory made of their contents on a room inspection report form. Each student is held financially responsible for the property in and the condition of the room as reported and roommates normally will share the cost of damages and repairs unless individual responsibility is indicated. The room condition report should be carefully reviewed by the student to verify that all items in the room(s) are listed and the condition noted.
Changes may be made in the report by the Area Coordinator only. The report should be signed by the resident and returned to the Collegiate Fellow within two days of checking in.
When a student vacates a room, the Collegiate Fellow will check the room and complete the second portion of the room condition report. All damages to the room and/or furnishings (beyond reasonable wear and tear), the cost of missing items, extra cleaning charges, and a prorated share of public area charges will be assessed by the Area Coordinator and listed with the student’s tuition account. An itemized list of assessed charges will be provided to the student.
Assessments are based on a list of charges provided by the Director of Residential Life. Individual assessments are subject to an appeal process, but appeals must be made in writing before the end of the semester following the issuance of the bill. Questions/appeals about assessment charges should be directed first to the Area Coordinator. If a resolution cannot be arrived at, the issue should be referred to the Director of Residential Life.
Responsibility for damage or losses in a public area will be assigned to all members of a living unit or subunit if the responsible party cannot or will not be identified. Malicious or intentional damages are cause for disciplinary action and/or action of civil authorities.
It is the responsibility of the occupants of a residence facility unit to ensure that all policies of the College are understood and followed. Failure to ensure compliance with policies of the College may result in disciplinary charges against the room occupant(s) as well as the policy violators.
Students are not permitted to climb on the roofs or decks of any building. The roofs are easily damaged, often resulting in water leakage into rooms and expensive repairs. Students in violation of this policy are subject to disciplinary sanctions.
Solicitation of funds or services, distribution of materials, and/or sales by any outside business or organization (i.e., one that is not a campus organization) are not permitted on campus, except as provided below.
1. Businesses or organizations whose services or materials are determined to be in the interests of the College or for College purposes may operate tables in the Campus Center after obtaining express approval from the Student Activities Office.
2. Political candidates or their representatives may set up tables in the Campus Center with the authorization of the Director of Student Activities and may canvass the residence halls, provided prior arrangements are made with the Director of Residential Life.
No solicitors, sales people, or agents—whether students or others—are permitted to personally contact students in the residence halls (i.e., go door-to-door or use hall lounges) for commercial purposes, except if a campus group’s activity has been approved in advance by the Director of Residential Life and the Director of Campus Activities using the “Sales and Solicitation Application” available at the Student Activities Office. In those cases, the students representing the approved group will carry written authorization forms, which they are to show upon demand. Violations of the hall solicitation restrictions should be referred immediately to the department of Campus Safety (507-933-8888).
When offering sales or services off-campus, students may not use the College’s name to imply endorsement or guarantee without the written permission of the Dean of Students.
Gustavus students representing an off-campus business or organization are not permitted to use their assigned residence hall room as a place of business.
Questions concerning this policy should be directed to the Residential Life Office.
Subject to the limitations of space, each residence hall has areas where students may store suitcases, trunks, and other belongings during the year. While the College attempts to maintain secure storage rooms, please be aware that it is not responsible for damage to or loss of materials stored.
Students who live outside a 350-mile radius from St. Peter may store personal belongings in the hall storage rooms during the summer. However, loft materials, furniture, wood, bicycles, and refrigerators cannot be accommodated. All belongings must be boxed and labeled.
The College makes every reasonable attempt to provide a safe and secure environment for its student body, but it cannot be responsible for loss or damage from any cause to the personal property of the residents. It is strongly recommended that each individual provide him/herself with insurance coverage for all articles which he/she brings to the College. Large sums of money and other valuables should not be kept in student rooms. One of the best methods to ensure the safety of personal property is to keep the door to your room locked.
Report any and all thefts, as well as any suspicious and/or criminal activity, to the department of Campus Safety (507-933-8888) as soon as possible.
Visitation and Guests
The Gustavus Adolphus College Residential Life Visitation and Guest Policy is informed by the mission of the College and its five core values. As an institution of higher learning, the College’s primary concern is the education of its students. For education and learning to occur, each student’s well-being—both physical and emotional—is of paramount importance. Imbedded in the Gustavus mission and core values is a fundamental concern for the wellbeing of and respect for each individual within the context of the campus community. Balancing the sometimes competing interests of students as individuals and members of community is at the heart of the visitation and guest policy.
To be welcoming, to permit your residence hall space and your routine to be rearranged temporarily for a guest or visitor, and to treat each person with dignity and respect are fundamental traits of hospitality. Equally important are the concerns for the common good of all who call the residence hall home. Gustavus residence halls are neither hotels nor private apartment buildings. They are buildings in which vibrant communities of students, Collegiate Fellows, Faculty/Administrators in Residence (FAIRs), Custodians, and Physical Plant workers form and function. Individual residents are expected to extend hospitality to guests within the context of the community’s interests and standards. Communities that are not welcoming of guests and individuals who abuse a community’s hospitality do not reflect the Gustavus values.
Behavior within Gustavus residence halls must be predicated on the essential and elemental value of respect for oneself and “the other.” This respect is far deeper than mutual tolerance of one another. It affirms the dignity of each person and refuses to treat others as objects to be disregarded or ignored, used or abused, or manipulated. It recognizes the unique gift that is each person.
Policy Statement on Visitation and Guests
- A. Definitions
- Guest: any person not directly affiliated with Gustavus as a student or employee.
- Visitor: any Gustavus students or employee who is not an assigned resident of the particular room, suite, apartment, or house. NOTE: Employees who enter student units for the purpose of fulfilling job responsibilities (i.e., custodial, physical plant, Residential Life staff, Campus Safety Officers, etc.) are not considered visitors.
- Visitation hours: the time period during which resident students may host visitors and guests of the opposite sex in their individual rooms. Visitation hours apply to all residence hall rooms and units.
- A student’s privilege to have a guest or visitor is always superseded by any other assigned residents’ right to uninterrupted use of the room, suite, apartment, or house to support their educational endeavor. The privacy as well as ability to sleep or study of the roommate(s) will take precedence over a guest or visitor. Therefore, a roommate should neither be compelled to leave a room, apartment, suite, or house in order to accommodate a guest or visitor nor be placed in situations that might cause embarrassment or inconvenience.
- Frequent visits and/or visits of excessive length can create an uncomfortable environment for the roommate as well as other community members. Each hall resident has a right to privacy, sleep, and study which outweighs a roommate’s or neighbor’s privilege of visitation. If the presence of a guest or visitor is an inconvenience or distraction, the guest/visitor must leave.
- Gustavus students and employees are responsible for knowing and understanding the Gustavus Code of Conduct and Residence Hall policies that are enforced in all residence facilities. Community members may be held responsible and sanctioned for any code violations.
- Student hosts are responsible for the behavior and conduct of their guests. Students are to inform guests of the Gustavus Code of Conduct and Residence Hall policies.
- Residents are to accompany guests at all times within the residence halls. This includes meeting guests or visitors at the front entrances to buildings and escorting them within the building. Guests and visitors should be instructed to use the phones located in the vestibules to call hosts for an escort.
- Guests and visitors are required to use bathroom facilities appropriate to their sex.
- Any guest who violates College policy or state/federal law may be asked to leave the College immediately and/or may be notified in writing through a no trespass letter that s/he is banned from College property until further notice.
Resident students are permitted to have visitors and/or guests of the opposite gender in their rooms within the following guidelines:
First-Year Student Areas According to the Adjusted Year in Residence
- Visitation hours in first-year campus residences are:
- Sunday through Thursday: 9 a.m. to 1 a.m.
- Friday and Saturday, visitation is permitted from 9 a.m. to 2 a.m.
- Twenty-four hour visitation is permitted in the lobby, recreational space, TV lounge, study areas, computer lab, and kitchen of each residence hall.
- Hallways and section lounges are NOT considered 24-hour visitation areas.
Sophomore, Junior, and Senior Student Areas According to the Adjusted Year in Residence
- Visitation hours in sophomore, junior, and senior campus residences are:
- Sunday through Thursday: 9 a.m. to 1 a.m.
- Friday and Saturday, visitation is permitted 24 hours a day.
- Twenty-four hour visitation is permitted in the lobby, recreational space, TV lounge, study areas, computer lab, and kitchen of each residence hall.
- Hallways on single sex floors are NOT considered 24-hour visitation areas.
Overnight Guests and Visitors:
Resident students are permitted to have overnight guests and/or visitors on Friday or Saturday nights only. Guests/Visitors may stay for no more than 48 hours consecutively. Any policy violation may result in the loss of guest privileges.
Because of the undue stress which waterbeds place on the structure of the residence hall, and because of the danger, inconvenience, and potential for damage that ruptures of such beds present to other residents, the use of waterbeds in residence halls is prohibited. Other devices or appliances that utilize quantities of liquid exceeding 15 gallons (e.g., hot tubs, water coolers, large aquariums) are prohibited for similar reasons.
Students are not permitted to remove the window screens from the windows, not only because of College insurance requirements but also because of the safety risk removal represents. Violations will be issued as a citation.
If you have a problem with a screen or window crank, notify your CF, Area Coordinator, or the Physical Plant office and let them rectify the problem. The throwing of any materials from open residence hall windows (or balconies, where applicable) is also strictly prohibited and will result in further sanctions.
See the Housing Contract and Handbook for more detailed information on residential life regulations. (All students living in campus residential housing spaces have received a copy and are assumed to have signed the Housing Contract and Handbook.) The Housing Contract and Handbook is also available through the Residential Life website.