General Policies

Bicycles and In-Line Skates/Skateboards

All students, faculty, and staff who wish to park a bicycle on campus must register it with the College. Registration of bicycles is accomplished online or in person at the Campus Safety office. You will receive a free Gustavus Adolphus College Bicycle identification sticker that is to be placed on your bicycle. The College assumes no responsibility for bicycles.

Bicycle Riding Regulations
  • No bicycle shall be used to carry more than one person at a time unless the bicycle is designed for it or has a child carrier.
  • Every bicycle being ridden from sunset to sunrise shall be equipped with a lamp on the front of the bicycle, and with a red reflector on the rear.
  • While riding a bicycle on the roadway and sidewalk, pedestrians shall be given the right-of-way.
  • Bicycle helmets are not required for riding on campus. However, for safety reasons, it is strongly recommended that every rider wear one.
  • Bicycles shall not be ridden upon any ramp, stairwell, wall, bench, fountain, or other structures or facility or on over shrubbery or flower beds.
  • No person riding a bicycle shall carry any package, bundle, or other article which may prevent the operator from keeping at least one hand on the handle bars.
  • Any person in violation of the rules and regulations listed above will be subject to a $15 fine.
Bicycle Parking Regulations
  • Parking and storage of bicycles is only permitted in the student's resident hall/room, employee office, or any of the bicycle racks placed at various outside locations on campus.
  • Indoor bike parking is never allowed in corridors, stairwells, exit pathways, or outside on trees, metal poles or anywhere else where it may impede emergency exit, or maintenance around or in a building.
  • November through March, bike racks at Academic/Administrative buildings are no parking 2am-6am. Bicycles parked overnight outside of these areas will have their locks cut and will be subject to storage fees.

  • All unattended bicycles must be secured with some type of locking device while on campus.
  • Bicycles parked on campus must be locked with a chain and padlock or other locking device.
  • All non-registered bicycles will be confiscated by Campus Safety. If the bicycle is secured, the lock will be removed at owner expense.
  • All students not staying at the College during the summer months must take their bicycle home with them at the end of the school year.
  • Bicycles secured improperly or left unsecured will be confiscated by Campus Safety or Physical Plant personnel. A storage fee of $10 (non-registered) or $5 (registered) per day will be applied.
  • Any bicycle confiscated or turned in to the Campus Safety Office will remain there for a period of thirty days. After this period, any bicycle not claimed by the owner will be disposed.

For reasons of personal safety, the use of inline skates, roller skates, and skateboards inside any building on campus is prohibited. Violations of this policy will subject violator(s) to appropriate sanctions. Persons wearing inline skates and roller skates or using skateboards are encouraged to wear appropriate personal protection equipment (i.e., helmet, elbow and knee pads). All outdoor use of in-line skates roller skates, and skateboards should be in a manner that promotes personal safety and respect for others.

Bonfires/Campfires

A request for a bonfire requires approval by the department of Campus Safety at least three business days prior to the scheduled event. A downloadable application, along with appropriate policies and procedures, can be obtained at gustavus.edu/safety.

Cable Television

The Mediacom Corporation cooperates with Gustavus Adolphus College to provide cable television and FM service in student rooms.

In order to avoid paying replacement costs at the end of the school year, students must return all cable equipment to the cable provider rather than leaving it in their rooms.
Subscribers are normally billed monthly. Please note that if the service rates or fees change during the school year, you WILL be billed for the difference.

The College is concerned about cable theft in the residence hall environment. By federal law, unauthorized reception of cable service is illegal and will be prosecuted. Please refer to the citation section of the Judicial Procedures portion of this guide. The cable vendor may bill students or prorate all subscribers on a floor when it discovers any tampering with its control boxes in the halls. For your further information, pertinent portions of the federal law are reprinted here.

Cable Communications Policy Act of 1984
(Sec. 633 of Public Law 98549)
"SEC. 633.(a)(1) No person shall intercept or receive or assist in intercepting or receiving any communications service offered over a cable system, unless specifically authorized to do so by a cable operator or as may otherwise be specifically authorized by law . . .

"(b)(1) Any person who willfully violates subsection (a)(1) shall be fined not more than $1,000 or imprisoned for not more than six months, or both.

"(b)(2) Any person who violates subsection (a)(1) willfully and for purposes of commercial advantage or private financial gain shall be fined not more than $25,000 or imprisoned for not more than one year, or both, for the first such offense and shall be fined not more than $50,000 and imprisoned for not more two years, or both, for any subsequent offense.

"(c)(1) Any person aggrieved by any violation of subsection (a)(1) may bring civil action in a United States district court or in any other court of competent jurisdiction.

"(c)(2) The court may
(A) grant temporary and final injunctions on such terms as it may deem reasonable to prevent or restrain violations of subsection (a)(1);
(B) award damages . . .; and
(C) direct the recovery of full costs, including awarding reasonable attorneys’ fees to an aggrieved party who prevails."

Please be forewarned that the courts may award actual damages or statutory damages from $250 to $50,000. Even in cases where the court finds that a violator was not aware and had no reason to believe that his or her acts constituted a violation of this law, the court may only reduce damages to $100.

NOTE: Occupants are responsible for all use of cable in or through their assigned room; individuals whose cable is used improperly or who allow misused cable through their rooms are subject to campus judicial proceedings, even if they do not receive cable benefits.

Camping

Due to concerns for both personal safety and the preservation of campus landscaping, unauthorized outdoor camping on Gustavus property is not permitted. "Camping" is defined to include use of tents, sleeping bags, or other outdoor sleeping arrangements (including overnight occupancy of a vehicle parked on College property), as well as the building of open campfires or the use of any type of barbecue grill. Requests for bonfires, cookouts, and other large-group outdoor activities on College grounds should be directed to the appropriate officials for prior approval.

Conduct

Every community has certain regulations and traditions that every member is expected to abide by and uphold. A college campus community, even more than others, depends upon members who are mature and have a sense of responsibility. Only in such a community of responsible citizens can an atmosphere that will contribute to the liberal arts education be established.
Consequently, the student who fails to support the objectives of Gustavus Adolphus College may forfeit his or her right to continue in attendance. The College reserves the right to dismiss any student whose conduct is detrimental to its welfare or whose attitude is antagonistic to the spirit of its ideals. Such an individual forfeits all fees that he or she has paid. Any groups or organizations formally approved by the College are subject to the same regulations as individual students.

Believing that it is sensible and proper for all students to be fully aware of their obligations and opportunities as Gustavus students, the College publishes statements collectively titled Student Rights, Responsibilities, and Conduct Procedures. These documents are the result of discussions and conclusions reached by student/faculty/administrative committees and deal with the academic, citizenship, and governance rights and responsibilities of students. They are published annually in this guide. Policies pertaining to residence hall living are published both in this Guide and the Residence Hall Handbook.

Dining Service

  • Please present your Three Crowns ID card to the cashier to make declining balance meal plan purchases.
  • Shirts and shoes are required in all Dining Service locations.
  • All customers bus their own dishes in the Evelyn Young Dining Room.
  • Theft of food items, silverware, glasses, dishes, etc., from any Dining Service location is not allowed. Violators will be referred to the College Security Office and will face disciplinary action.
  • Throwing items in any Dining Service location is not permitted.

Distribution of Materials Policy

We are pleased to offer campus hospitality to all recognized student organizations and those they sponsor who are interested in distributing information and literature to constituents of the College through approved methods. Such activities are subject to approval by the Student Activities Office and are restricted to specified tabling areas. Distribution is prohibited in all other public spaces on campus.

Registered political candidates have special provisions available upon request and can register through the Dean of Students Office.

Any questions regarding this policy should be directed to the Student Activities Office.

Dive Dance Policies

The following policy applies to all Dive Dance Parties held at the Dive or other locations as designated by the Office of Student Activities:

  • A valid Gustavus Three Crowns ID card must be presented for admittance.
  • A maximum of 300 people are permitted in the facility to comply with fire code.
  • Coats and bags are not permitted inside the Dive facility; coat and bag check services are provided.

A guest policy has been developed by students and administrators for the Dive Dances sponsored by the Student Activities Office on Friday evenings. The details are:

  • Gusties are allowed a maximum of three guests each.
  • Gusties may pre-register guests at no cost at the Information Desk until 10 p.m. on Friday evenings before each Dive Dance.
  • If guests are not registered prior to 10 p.m. Friday, each guest will be required to pay $5 at the door.
  • All guests are required to carry a photo ID (driver’s license). Those without photo ID will be refused entry.

Students wishing to plan and/or participate in a Dive Dance on a night other than Friday must consult the Student Activities Office in advance for pertinent policies.

Financial Aid

All funds available to Gustavus for financial aid to students are administered through the Financial Aid Office. In accordance with established procedures, all students applying for need-based financial assistance are required to complete the Free Application for Federal Student Aid (FAFSA) each year.

All financial aid is based on the premise that a student and his/her parents have a primary obligation to pay for the cost of an education for the student. In determining the amount of resources available to the student, the College takes into account the financial support expected from income, assets, and other resources available to the parent and the student.

Students applying for need-based financial aid are given consideration for all of the programs administered by the College for which they are eligible. The student’s aid package may consist of one or more of three types of aid: grants/scholarship, loans, and student employment.
In awarding financial aid to returning students, the College assumes the student will be responsible for the annual increase in charges for tuition, room, and meal plan. This is primarily because the College expects an increase in the student’s contribution from summer earnings.
Students awarded financial aid by Gustavus are required to report other financial assistance awarded to them, such as private scholarships or grants, to Financial Aid. Those scholarship or grants are included in the financial aid package offered and generally will replace unmet need, loans, or employment.

All grants, scholarships, and loans administered by Gustavus are credited directly to the student’s account in the Finance Office. One half of the academic year award is credited to the student’s account for the fall semester and the other half for the spring semester.

Student Employment
All student employment on campus is administered through the Financial Aid Office. Priority for placement is given to those students who were offered student employment in their financial aid packages. Students must certify their eligibility to work by presenting for review their original Social Security number card and a picture ID or Passport.

Refunds
If a student who is a recipient of financial aid (grants, scholarships, loans) withdraws from Gustavus before completing an academic term, some or all of the financial aid may have to be returned to the original funding sources. This return of funds is done before any potential refund to the student or parents. The return of funds is dictated by federal, state, and private organizations and Gustavus regulations and policies.

More detailed descriptions of the refund and return policies are in the Gustavus Academic Bulletin as well as available from the Financial Aid Office and the Finance Office. Any student who is considering withdrawing from Gustavus without completing the current academic term is strongly encouraged to meet with Doug Minter, Dean of Financial Aid, or Sara Orth, Director of Student Accounts, before proceeding with the withdrawal process.

Satisfactory Progress Standards for Financial Aid Recipients
All students receiving financial aid must make satisfactory progress toward completion of a degree in order to maintain eligibility. The following standards apply:
1. A student must attain a B.A. degree within a maximum of ten semesters of full-time attendance or its equivalent.
2. A student must maintain the minimum (GPA) as established by the College. (See below.)
Students placed on academic probation are eligible to be considered for financial aid as follows:
Students placed on academic probation are eligible to be considered for financial assistance as follow:
1. First semester of probation is a warning – aid continues.
2. Second consecutive semester of probation – aid continues if there is evidence of academic improvement from the previous semester as detailed in the academic plan as outlined by the Academic Advising Office.
3. Third consecutive semester of probation – aid suspended unless the student completes a minimum of three courses with a GPA of 2.0 or higher during the second consecutive semester of probation.
4. Students denied financial aid for academic reasons are eligible to be considered for financial aid after a one-semester waiting period. All appeals are directed to the Academic Operations Committee.

Enrollment Requirements for Financial Aid
3.0 credits per semester is considered full-time enrollment for institutional and federal grants, scholarships, and federal loans. Students who receive a Minnesota State Grant must be registered for 3.75 credits to receive full state grant funding. Less that 3.75 credits at the end of the drop/add period will result in a decrease in the state grant eligibility. Students may use only two (2) January Interim courses during their four-year enrollment to meet the 3.75 credits per semester requirement. Students are encouraged to meet with a financial aid officer with additional questions.

1.5 credits is considered half-time status and students are eligible for federal aid. All aid (institutional, federal, or state funding) will be prorated based on part-time enrollment.
Students registered for less than 1.5 credits per semester are not eligible for financial aid from any source.

Financial assistance is not awarded to students subsequent to enrollment in the last coursework necessary to receive their first baccalaureate degree.

Terms for Renewing Aid
All financial aid is awarded on an annual basis only. Applicants must file a financial statement each year the student is applying for assistance. All applicants are encouraged to submit their applications by May 15. Eligibility for need-based grants, such as the Gustavus Tuition Grant and the Federal Pell Grant, is reviewed each year based on the FAFSA, and may be adjusted if the demonstrated financial need increases or decreases.
Presidential Scholarship recipients must maintain at least a 3.25 GPA in order to have the scholarship renewed for the following academic year beginning the junior year.
Dean’s Scholarship recipients must be making satisfactory academic progress to maintain scholarship renewability.
Bjorling (music), Anderson (theatre and dance), Art, and Forensics scholarships are renewed based on recommendations by the respective departments.

Residency Requirements for Aid Recipients
Students who petition to live off-campus will be eligible for $500 less college-funded grant/scholarship assistance than the amount normally awarded when living on-campus.

Firearms, Weapons, and Explosives

The personal possession of firearms in all campus buildings and on all campus property is strictly prohibited. The prohibition applies to all students, employees, independent contractors, and visitors, including those who have a valid permit to carry a concealed weapon. Individuals who possess a valid permit to carry a firearm may, however, keep it locked in the trunk or glove compartment of their vehicle in a campus parking lot. This prohibition does not apply to authorized security or law enforcement personnel. Individuals wishing to store firearms and ammunition at Gustavus can do so by bringing them to the department of Campus Safety, Room 35A, Norelius Hall basement.

Except under circumstances noted above, students and employees are prohibited from using, storing, or possessing weapons, fireworks, or explosives on property owned or controlled by the College and/or in the course of any College program or employment. Weapons may include, but are not limited to: firearms, pellet guns, air rifles or BB guns, paintball guns, bows and arrows, sling shots, water balloon launchers, martial arts equipment, swords, switchblade and large knives, and clubs.

If you are aware that an individual possesses a firearm, other weapon, or explosives in violation of this policy, please contact Campus Safety (507-933-8888) immediately.

Fundraising Policy

Gustavus Adolphus College makes a distinction between solicitation and canvassing. The College defines canvassing in terms of political expression and permits this to occur with advance notice. The College defines solicitation in terms of advertising/sales and restricts the number and type of student-run fundraisers, sales, and solicitations that may be directed to students and other members of the Gustavus community. Only recognized student organizations and department-sponsored student groups may engage in fund raising efforts. Such activities are subject to approval by the Student Activities Office and are restricted to specified areas only. General solicitation is prohibited in all other public spaces and well as the campus residence halls.

Groups that wish to solicit (sell merchandise and/or fundraise) are subject to the following regulations:

  1. All recognized student organizations desiring to sell merchandise or services on campus or host an event whose primary purpose is to fundraise must schedule that activity through the Student Activities Office at least 1 week prior by completing the Fundraising form.
  2. Student Activities does not approve any fundraisers during First Year Orientation.
  3. If a student organization wishes to conduct fundraisers in College residence halls or Lund Center, the approval of the Director of Residential Life or Athletic Director will be required in advance and should be indicated by his/her signature on the application form.
  4. Under no circumstance are constituents allowed to sell homemade food anywhere on the Gustavus Adolphus College campus.
  5. The Student Activities Office reserves the right to determine what items can be sold on campus and cancel tabling reservations accordingly.

Off Campus Fundraising

Recognized student organizations asking for in kind or monetary donations from community partners and vendors should not represent themselves as fundraising for Gustavus Adolphus College but rather use their organization’s name and the purpose for fundraising.

If your organization is interested in soliciting constituents of the College (parents, friends, family, alumni) you must work through the Advancement Office. If a solicitation is deemed in accordance with the fundraising priorities of the College, a mailing will move forward. Any mailing or solicitations require permission from Institutional Advancement. For more information or to contact Institutional Advancement please email Ann Johnson.

Non-Campus Affiliated Organizations or Individuals

Individuals or groups whose purpose is selling merchandise or services for-profit, are prohibited from activity on campus unless sponsored by a recognized student organization, department, or approved by the Student Activities Office. Vendors are limited to two visits per month and must pay a vendor fee prior to tabling.

Hazing

Hazing is typically understood to be activity in which high-status group members require or suggest that new or perspective members engage.

Gustavus Adolphus College does not tolerate hazing in any form by any individual, group, or organization. Hazing is defined as any action taken or situation created, intentionally or unintentionally, whether on or off campus premises, to produce mental or physical discomfort, intimidation, embarrassment, harassment, or ridicule. Such actions may be perpetrated by an individual, group, or organization against an individual or individuals.

Such activities and situations include, but are not limited to, requiring individuals or groups to, or suggesting that they:

  • Break laws or College policies
  • Compromise personal morals or values
  • Endure physical abuse or harm
  • Endure psychological abuse or harm
  • Submit to abuse of power or power differential
  • Undergo branding, tattooing, or any mutilation of the skin
  • Have substances thrown at, poured on, or otherwise applied to the body
  • Consume alcohol, drugs, food, or beverages
  • Undergo exposure to the environment without appropriate dress
  • Exercise to the point of pain or physical or mental exhaustion
  • Undergo physical detention, kidnapping, being held against one’s will, or abandonment
  • Perform or participate in dangerous, degrading, or humiliating public stunts, dares,
  • displays, games, or activities
  • Undergo prevention or deprivation of sleep, normal amounts of food or water, or adequate study time
  • Perform an excessive number of "pledge tasks" or "homework tasks" such that they encroach upon time needed for sleeping, studying, and attending to personal matters
  • Participate in activities that interfere with scheduled class meetings, study sessions, or school-sponsored extracurricular activities
  • Wear uncomfortable or inappropriate dress
  • Experience public degradation
  • Experience verbal harassment (such as degrading nicknames or derogatory references)
  • Create or use explicit songs or perform sexist or racist acts
  • Assume a submissive role
  • Perform acts of personal servitude (such as cleaning, buying gifts, or making meals)
  • Make excessive purchases (such as gifts, scavenger hunt items, and clothing)
  • Keep silent or refrain from visiting non-group members

Hazing can take place with or without the consent of the hazed.

Punishment: Gustavus Adolphus College takes violations against the college hazing policy very seriously. Individuals, groups, and organizations are held accountable for acts of hazing. Those found responsible for hazing may be subject to severe sanctions including suspension or expulsion of the individual, group, or organization from the College.

Reporting: Campus community members are expected to report any practice or action believed to constitute hazing immediately. Reports may be made 24 hours a day to the Dean of Students ( 507-933-7526), Campus Safety (507-933-8888), or via the online "Silent Witness" program. The College will not tolerate harassment of individuals who have reported hazing incidents.

Involuntary Leave/Withdrawal

Applicability
Gustavus Adolphus College endeavors to provide a safe and orderly environment, insofar as possible, in which all students are able to pursue their academic and social development. In so doing, it reserves the right to require an involuntary leave/withdrawal of any student whose behavior is incompatible with minimal standards of academic performance, social adjustment, or safety. Students for whom this policy applies include:

  1. Students who are deemed to be a danger to themselves or others. Danger to self or to others is here defined as any danger of suicide, self-mutilation, accident, or assault substantially above the norm for college students that necessitates extraordinary measures to monitor, supervise, treat, protect, or restrain the student to ensure his or her safety and/or the safety of those around him or her.
  2. Students whose behavior is severely disruptive. Disruptive is here defined to include behavior that causes significant property damage or directly and substantially impedes the rightful activity of others. It also includes behavior that causes emotional, psychological, or physical distress to fellow students and/or employees substantially above that normally experienced in daily life. Such disruption may be in the form of a single behavior incident or somewhat less severe but persistent disruption over a more extended period.
    Students (a) who refuse or are unable to comply with recommended assessment and/or treatment, and (b) whose behavior or physical condition is likely to deteriorate to the point of permanent disability, disfigurement, impairment, dysfunction, or death without such assessment and/or treatment. Where standard assessment is impossible, indirect behavioral observations will constitute the basis for such judgment.
  3. Students accused of violating the College Code of Conduct and who either: (a) lack the psychological capacity to respond to student conduct charges, or (b) did not understand the wrongfulness of the behavior at the time of the offense.

Process for Involuntary Leave/Withdrawal

  1. Implementation of this policy shall be as timely and expeditious as possible, while careful to avoid undue haste. It should be noted, that in some situations—particularly those in which involuntary leave/withdrawal is involved—it is neither in the student's interests nor the College's to delay emergency action.
  2. The Dean of Students or his/her designee, may impose an interim leave/withdrawal according to applicability criteria noted above.
  3. The Dean or designee shall be responsible for advising the student of the interim leave/withdrawal, and the processes for an informal hearing to resolve the student's status. When feasible, the student shall be afforded the opportunity to review with the Dean or designee the rationale for the leave/withdrawal. The student may have support persons present, such as parents or medical/mental health professionals familiar with the student's case.
  4. If an interim leave/withdrawal is imposed, an informal hearing to determine the student's status will be scheduled by the Dean or designee. The time of this hearing shall be set to permit ample time for information gathering related to the student's behavior. This may include an indefinite period of leave/withdrawal.
  5. Should a student accused of violating the College Code of Conduct so choose, s/he may request a hearing according to the Student Conduct Procedures in lieu of an informal hearing as indicated below.

Informal Hearing
Students subject to an involuntary leave/withdrawal shall be accorded an informal hearing before the Dean of Students or the Dean's designee.

  1. The Dean, or designee, shall convene the meeting. Individuals deemed necessary to present a case for leave/withdrawal or to respond to questions by the student may be included.
  2. The student may be accompanied by advocates or support persons, such as a family member, faculty or staff, or a health and/or mental health professional.
  3. The informal hearing shall be nonadversarial and conversational. The Dean or designee will lead the meeting, and may exclude any person who disrupts the meeting. The hearing may be conducted in the absence of the student if the student has been given sufficient notice.
  4. The decision of the Dean or designee shall be rendered within a reasonable period of time, and if leave/withdrawal is indicated, the written decision shall include the rationale therefore and the process by which the student may request reinstatement. The decision will be final and not subject to appeal.

Return from an Involuntary Leave/Withdrawal
A student subject to an involuntary leave/withdrawal must request an informal hearing when s/he desires to return to the College. Information will be provided at that time as to the requirements for reenrollment.

Lost and Found

There is a campus Lost and Found program managed through Campus Safety. Students, faculty and staff can submit a lost property report through the Campus Safety web page at gustavus.edu/safety or emailing Campus Safety at safety@gustavus.edu with the subject line 'Lost and Found' and including the following information: Name, contact information, description of item (size, brand, model, color), date lost, and location lost if known; or call Campus Safety at 507-933-8809 to report any lost or missing items. Anyone finding clothing, keys, books, jewelry, wallets, electronics, sports equipment or other items on campus should bring these found items immediately to the Campus Safety Department. Lost and Found items will be held for 30 days. The Campus Safety Department understands the impact of losing personal belongings and is committed to ensuring that every effort is made to return lost and found items to the owners as quickly as possible. With your help, we can make Lost and Found work for everyone!

Motor Vehicles, Parking, and Traffic

Students who have purchased parking passes may have vehicles, subject to the limitations of College parking lots. Refer to the Parking and Traffic Policy, available online at gustavus.edu/safety or from the Campus Safety Office, for more complete information.

All posted traffic signs are in effect as they would be in the community, and likewise all other rules of the road. Parking or operating a vehicle on sidewalks or grass areas is not permitted and will result in fine or other sanction upon apprehension. Speeding, reckless driving, and failing to observe stop signs may also be cited. Campus Safety officers are authorized to enforce both parking and moving violations.

PLEASE NOTE: Parking on campus is a privilege extended to administration, faculty, staff, students, and visitors. The College asks your cooperation in obeying parking and traffic regulations. Gustavus Adolphus College (with a few exceptions) does not have assigned parking spots; parking is enforced according to lot color with corresponding permits available.

All employees and students who desire to park on campus are required to register their vehicle with Campus Safety as well as display a current permit. A parking permit does not insure a parking spot in a specific area, lot, or location. Submission of a parking application does not guarantee issuance of a permit. Students may apply for campus parking permits on a first-come, first-served basis. For parking information and permit applications, contact the department of Campus Safety. All student parking permits for 2013-14 are $240.

Visitor parking is provided on campus and is identified accordingly. Visitor spaces are closed to students and employees 24 hours a day/7 days a week/365 days a year. Visitors wishing to park past 2:00 a.m. or overnight must be registered with Campus Safety and display a valid Guest Parking Permit. Visitors parking overnight should come to the Campus Safety office with their social hosts to register their vehicle and park in designated visitor parking.

Green (employee) designated lots are no parking 2am-7am, 7 days a week.

For a complete copy of campus parking and traffic information, rules and regulations, stop by the Campus Safety office or visit our web page online at gustavus.edu/safety/. Campus Safety is located in the basement of the "A" wing of Norelius Hall and reachable 24 hours a day at 507-933-8888.

Nondiscrimination

It is the policy of Gustavus Adolphus College to comply with all laws and regulations governing the provision of equal employment and equal educational opportunities. Therefore, decisions affecting the provision of educational services and decisions affecting employment opportunities will be made without regard to race, color, creed, religion, age, sex, sexual orientation, national origin, marital status, disability, veteran status, status with regard to public assistance, or other categories protected by federal, state, or local antidiscrimination laws.

Postal Services

The Campus Post Office is a place of service to Gustavus students, faculty, staff, and administrators. The Post Office is located in the C. Charles Jackson Campus Center.

Hours of Service
The Post Office is open daily Monday through Friday from 8 a.m. to 4:30 p.m. The Post Office is closed on weekends and College holidays.

Addressing Mail
To help speed delivery, please give the following information.
Campus Mail:
First Name, Middle Initial, Last Name (no nicknames, please)
Status (Student /Faculty or Department)
Campus Mail

Mail through U.S. Postal Service:
First Name, Middle Initial, Last Name
Gustavus Adolphus College
Department
800 W. College Avenue
St. Peter, MN 56082-1498

Postal Guidelines
On-campus service is limited to members of the Gustavus community. All other mail must be delivered to the College through a third-party vendor (i.e., U.S. Post Office, Federal Express, UPS).

On-Campus Guidelines

  • Mail must be at least 3" by 5".
  • Any campus mailing numbering 10 or more must be alphabetized.
  • Return information is required.
  • Mass mailings are all mailings of unaddressed materials intended for a significant part or all of the community. Approval must be submitted with the mailing.
    • The Dean of Students or his/her designee must approve mass mailings sent by students, student groups and student organizations.
    • The Dean of Faculty or his/her designee must approve mass mailings sent by faculty.
    • The Director of Print and Mail Services must approve mass mailing by staff or administration.
  • Mailings advertising an event where alcohol is identified as the focus of the activity are prohibited.
  • No soliciting or political campaign materials can be sent through the campus mail.

Mail Box Assignments
Post Office boxes are assigned annually in alphabetical order. Post Office boxes are assigned one person per mailbox, except department boxes, which may have multiple recipients.

Services Available
FEDERAL EXPRESS (FEDEX)
Incoming and outgoing, weekday last pickup at 3:30 p.m., no weekend services

FEDEX GROUND
Incoming and outgoing, weekday last pickup at 3:30 p.m., no weekend services

UNITED PARCEL SERVICE (UPS)
Incoming and outgoing, weekday last pickup at 10 a.m., no weekend services

UNITED STATES POSTAL SERVICE
Incoming and outgoing, weekday last pickup at 3:45 p.m.
All USPS services except C.O.D. and Registered Mail (C.O.D. and Registered Mail are available at the St. Peter Post Office, located at 300 S. Third St.)
Stamps

PACKAGING CENTER
Packing and strapping materials may be purchased at the Post Office.

ENVELOPES
College business envelopes are provided to authorized departments.

Posting and Publicity

Because space for promotion of activities and events is limited, bulletin boards on campus and tables in the Campus Center are reserved for the use of the Gustavus community. Other organizations, businesses, and persons are invited to purchase advertising through the Gustavian Weekly. The following guidelines have been established to help the Gustavus community promote events and activities that support the mission of the College:

Campus Center/Student Union
  • All posters must be stamped by the Information Desk.
  • All posters must include the organization sponsoring the activity as well as the date, time, and location of the activity.
  • A maximum of 10 posters will be stamped for the Student Union and Campus Center.
  • All posters must be less than 6 feet in size.
  • Signs CANNOT be posted on walls.
  • Signs CANNOT be posted on windows, except on the glass walkway between the Union and Campus Center, and the Union and Library.
  • Bulletin boards in the Student Union and Campus Center are specified by categories (campus events, off-campus events, and preferred size of posting). Post only on appropriate boards to avoid removal of your postings.
  • Kiosk Postings- Postings for the kiosk outside of Johnson Student Union need to be stamped by the Information Desk.
  • Employment Postings- these will be stamped by the Center for Servant Leadership and posted on the employment board in the Student Union. One copy will also be placed in the CSL Office. These are the only copies allowed in the Union and Campus Center.
  • Display Case reservations- two of the display cases in the upper level of the Campus Center are available for reservation. Contact the Information Desk for details.
  • Tables are available in the Campus Center on both the upper and lower levels. Contact the Information Desk for reservations.
  • Sign holders, which hold signs created on tagboard, are located on both levels of the Campus Center and are available for use. Contact the Information Desk for reservation details.
  • All postings in the Evelyn Young Dining Room and/or Marketplace facilities must be approved by the Dining Service Office. Any window paint used should be acrylic paint mixed with dish soap – not car chalk or window paint.
  • Evelyn Young Dining Room Table Tent Holders- table tents must be reviewed in advance, printed on card stock, and not exceed 4 x 5.5 inches. Space is available for 80. Approved and printed table tents should be in the Information Desk by end of the business day on Monday for placement by the Student Activities Office staff on Tuesday morning.

The Student Activities Office reserves the right to remove postings after one month to free up space for newer materials and/or refresh the look of bulletin boards.

Posting in Other Areas
  • Sandwich boards are available for outdoor use only, being mindful not to obstruct sidewalk traffic. Contact the Student Activities Office for details.
  • For posting in the residence halls, you must obtain approval from the Residential Life Office.
  • General bulletin boards are available for posting in academic buildings. Posting on department bulletin boards and faculty offices is not allowed.
  • Posting flyers, leaflets, or other advertising materials on the windshields of vehicles in college parking lots is not permitted.
  • Sidewalk chalk is permissible on horizontal cement surfaces around campus. Avoid vertical ledges, walls, buildings, etc.

All posted material must be consistent with the mission of the College and not be in violation of College policy or civil law.

Printing

To address the growing cost of paper, ink, and printers on campus, and to encourage thoughtful choices regarding the need to print, the College has establishing the following Printing Policy for students using public printers on campus, updated fall 2010.

Students are given 600 "printing units" per academic year at no charge on all college-owned printers. One printing unit is defined as one side of an 8.5" x 11" page on a black and white printer. A single side of an 8.5" x 11" page printed on a color printer counts as 4 units.

Any printing that exceeds the initial 600 units will be charged to the student at a rate of $0.05 per printing unit. This equates to $0.05 per 8.5" x 11" side on a black and white printer, and $0.20 per 8.5" x 11" side on a color printer. A summary of these charges, along with additional details about large paper (11" x 17") charges is available online at https://gustavus.edu/gts/Printing.

A duplex discount will be given for printing on both sides of one sheet of paper. The discount will be 1 cent off the second side. For example a 2 page document printed on piece of paper will be 9 cents (5 + 4 cents) instead of 10 cents.

After using their free printing units, users will need to log in to print.gac.edu and authorize their student account to be billed at the end of the month for the dollar amount they select. For more information see http://gustavus.edu/gts/printing.

If any funds are left over on a student account at the end of an academic year, a student will be able to carry over a max of 200 printing units. Printing units cannot be cashed out and will be lost when a student graduates. Carry over and new funds will be calculated in late August to allow printing throughout the summer for Seniors.

Sales and Solicitations by Students

Gustavus Adolphus College restricts the number and type of student-run sales and solicitation activities (fundraising projects) that may be directed to students and other members of the College community. Only recognized student organizations and department-sponsored student groups and their affiliates may engage in fundraising projects. Such activities are subject to approval by the Student Activities Office and are restricted to specified areas. Outside vendors or agencies will not be authorized to sell goods or services on campus or solicit funds unless sponsored by a recognized student organization or a College department.

  1. Individual students may not conduct sales or solicitations on the campus for any purpose.
  2. Sales and/or solicitations may be conducted on campus by groups in order to:
    1. Raise money for a philanthropic/ charitable project.
    2. Raise money for organizational operating expenses.
  3. Sales and solicitations must be registered with and approved by the Student Activities Office. A registration form is available in the Student Activities Office or Gustie Den.
  4. Arrangements for space, time, and special needs, if any, are to be made with appropriate College offices following approval by the Student Activities Office.
  5. If a student organization wishes to conduct sales or solicitations in College residence halls or Lund Center, the signature of the Director of Residential Life or Athletics Director, respectively, will be required on the Sales and/or Solicitation Application.
  6. If a sale/solicitation is conducted to raise money for a philanthropic/charitable project, the recipient organizations must be listed on the application.
  7. Upon completion of a sale/solicitation activity the amount raised should be reported to the Student Activities Office and indicated in the organization’s subsequent budget request to the Student Senate.
  8. Soliciting credit card applications is not allowed as a fundraiser.

Smoking/Tobacco

All areas within buildings of the Gustavus campus are designated NO SMOKING areas as provided by Minnesota’s Clean Air Act. The policy includes identical limitations on the use of smokeless tobacco as well. Tobacco is all tobacco-derived or containing products, including but not limited to cigarettes, electronic cigarettes (“e-cigarettes”), cigars and cigarillos, hookah-smoked products, and oral tobacco. Violations will be issued as citations.

Recognition of Student Clubs & Organizations

See gustavus.edu/studentorgs/recognitionProcess for detailed information on the recognition process.

Student Organization Advisers

Gustavus Adolphus College encourages faculty and staff to serve as club and organization advisers. The College recognizes service as an adviser to student activities and organizations as an important contribution to the College community and as one of the ways in which faculty and staff may demonstrate involvement in the activities of the College.

Campus procedures require that each group, club, organization or activity recognized by the College have a faculty or staff adviser. This person must be a full-time Gustavus employee who is present on campus (i.e., they must not be abroad or on sabbatical). A small number of organizations, due to their unique roles in the College community, have assigned advisers (usually members of the administrative staff). Faculty and staff members who are advisers perform this advisory role as part of their employment with the institution and are thus insured by the College’s liability insurance policies.

The extent and nature of the advising role may vary according to the club or organization being advised. Generally, however, advisers have a number of duties and functions that they are normally called upon to perform, such as consulting with student leaders on programs, activities, and events; providing continuity and general knowledge of the College; counseling and advising individual students on co-curricular concerns; interpreting policies and procedures; and general oversight especially of the organization’s budget and finances.

As a College employee, the adviser has a responsibility both to the institution and to the organization and should keep the best interests of each in mind. Actual participation in programs, activities, and events is not required but is highly encouraged as it can be mutually beneficial to the adviser and the organization. The adviser is expected to use his or her knowledge to inform the group, and to discourage illegal, damaging, or embarrassing behavior or incidents. Such incidents could subject both the adviser and the College to civil liability should injury result. Should an adviser become aware of such activity, it should be reported to the Director or Assistant Director of Student Activities or to the Office of the Dean of Students.

The presence and/or participation of a College adviser in no way relieves student organization members or leaders of their responsibility to act in accordance with standards of good citizenship and the law as well as with the policies and procedures of the College.

The Student Affairs Division and, specifically, the Office of Student Activities are available to provide advice, assistance, and training to advisers as requested or required. Questions about activities planning and coordination, College fiscal practices, expectations for group conduct, etc., should be directed to the Student Activities Office.

Subrogation

A student who is found responsible in whole or in part for damage to College property (due to fire, water damage, etc.) where the College’s insurance company makes payment for the damage to the College agrees to subrogation. This means that the College’s insurance company may request reimbursement for damages from the student, a dependent student’s parents, and/or the student or parent’s insurance company.

Telephone Service

Basic Service
The Telecommunications Department provides basic telephone service to all students in College-owned housing. Each room or group of rooms has a standard touchtone telephone and local service. Students are responsible for any damages to telephones caused by abuse and will be charged for all repairs at standard time and material costs. A complete replacement telephone is $40.

Long Distance Service
Long distance service is available to all students, including those living in non-College housing by means of a personal authorization code. This authorization code is issued on a request-only basis from the Telecommunications Department. Students placing calls using their personal authorization code from a campus telephone are billed monthly by the Telecommunications Department. Electronic billing is provided through e-mail and the website https://telecom-server.gac.edu
Direct dialing from the campus telephone system is the least expensive way to call for most students, as there are no surcharges or monthly fees.

Authorization Code
Each student may request a personal and confidential seven-digit authorization code for long distance calls placed from campus. A student retains the same authorization code while he/she has an active status with the College, usually four years. Each student is responsible for the security and any use associated with his/her confidential authorization code, including all calls as well as any other charges for telephone services provided by the Telecommunications Department at Gustavus Adolphus College. A lost authorization code should be reported immediately to the Telecommunications Department. Any student misusing an authorization code will be fined $100 and may be subject to further disciplinary action.

Payment of Bills
Bills for long distance are due and payable by the 20th of each month. If no payment has been made by the 20th, the student’s authorization code will be deactivated and a charge of $25 will be added to the phone bill. The $25 is a late fee and must be paid whether the student will use the code again or not. An authorization code that has been deactivated for nonpayment will be restored within three business days after full payment including the $25 late fee. Student telephone charges must be paid in accordance with College policy. The Telecommunications Department reserves the right to deny long distance service due to collection problems and also reserves the right to transfer delinquent accounts to the Student Accounts Office.

Voice Mail
Voice mail is provided for all students upon request at no additional charge.

NOTE: The Telecommunications Department reserves the right to deny any of these services to any student who abuses the telephone system including, but not limited to, physical damage to equipment, tampering with any facilities of the telephone system, harassment via telephone, and unauthorized use of codes.

Occupants are responsible for all use for the phone in their assigned room; individuals whose assigned phones are used improperly are subject to campus judicial proceedings, even if unidentified guests or visitors perpetrated the misuse.

Three Crowns Card

All students are issued and required to have a Gustavus ID card (Three Crowns Card) and to produce it for College officials upon request. The card is required to access meal plans, to cash a check in the Finance Office, charge items in the Book Mark, Post Office and Printing Servies, and to check out library materials. Your card is also used to verify your status as a student for checking out equipment at various locations such as residence halls, or Lund Center and for entrance into campus events such as movies and athletic contests.

Three Crown Cards are not transferable for any reason. Lost cards should be reported immediately to the Three Crowns Card Office during business hours, or to Campus Safety at all other times. A $25 replacement fee may be paid at the time of request for the replacement card or charged to the student’s account. Replacement cards may be obtained Monday through Friday, 9–11:30 a.m., on the upper level of the Jackson Campus Center, Room 225.
Your card is meant to last for all four years of your college career. You will not be asked to have a new picture taken each year as your initial photo is stored in the card system. The replacement fee for a broken card is $25.

Please protect your card and follow guidelines in the brochure given to you with the card.
The wide stripe contains encoded information such as your ID number. This is used to access your declining balance account for Dining Services. You may make deposits using cash or checks at the Finance Office during regular business hours Monday through Friday. A minimum deposit of $50 is required. Deposits to the declining balance can also be charged to the student’s account by completing the proper form in the Finance Office. Funds in the declining balance can be protected in case of a lost or stolen card by promptly reporting the loss. The declining balance funds are not lost in case of a broken or unreadable card since the account is an online process, which the College can track. Note: Please plan carefully before placing funds in these accounts, as remaining balances at the time a student completes attendance for the academic year are nonrefundable.

Questions concerning this information should be directed to the Dining Service Office, 507-933-7608.