Developing a Pilot Program for a Semester Abroad

An individual faculty member, an academic department, or a group of faculty may propose a new off-campus international or domestic program, which will be designated as a pilot program for its first two years. (If a student wishes to introduce a pilot program, he/she must work with an appropriate faculty member to develop the proposal.) Pilot programs may subsequently become approved international or domestic off-campus programs.

A proposal to IDPC to establish such a program should be the result of information gathering and consultation with various constituencies. Appropriate constituencies may include academic departments, area studies programs and interested students. A site visit should be completed, and a report generated following the visit. See Site Visit Report guidelines.

The Center for International and Cultural Education staff will work closely with faculty members in the process of preparing a pilot proposal. The proposal must be submitted by February 1 of the academic year two years prior to the first offering of the pilot program.

Proposals are evaluated by IDPC, which makes a recommendation to the Director of International and Cultural Education. The IDPC has the jurisdiction to determine whether:

  • To implement the program on a pilot basis, including:
    • Maximum and minimum number of student participants in pilot
    • Length of pilot status (normally 2 years)
    • Rationale and timeline for moving from pilot to full status (subject to faculty approval)
    • Assessment process to evaluate quality of program
    • Budget considerations
  • To decline to approve the proposal or request additional modifications or clarifications from the faculty proposer.

Before the end of the pilot period for a program, IDPC will consider whether it is advisable and timely to implement it as a full program. If IDPC supports the move to a full program, it will recommend the change to the Curriculum Committee and then to the full faculty for final approval. For more information about moving from a Pilot to a Full Program, please contact the Director of International and Cultural Education.


Material on the Information for Faculty pages is from the IDPC Program Manual originally approved by the faculty on May 5, 2008. Revisions approved April 30, 2010.