Health and Safety

Your safety, and that of your students, is of primary importance to us. To ensure the health and safety of all participants in off-campus study, the following conditions shall be observed:

  • January IEX travel courses shall only be initiated in countries with official United States relations. Students will be allowed to study in a country under a U.S. Department of State Travel Warning only in rare exceptions, approved by the Director of CICE, in consultation with IDPC and the Provost’s office.
  • CICE will provide cell phones to instructors of each course. These phones must be carried and turned on at all times. In locations where cell phones do not work, instructors will determine the best means to contact CICE in the event of an emergency or other incident. Regardless of the location(s) of a January IEX course, instructors are encouraged to be prepared to respond to health and safety problems, whether emergency or routine in nature, and CICE should be contacted immediately in such an event.
  • All off-campus travel courses must comply with Gustavus Adolphus College Off-Campus Study policies and procedures, including the Gustavus Alcohol Policy.
  • All home-stays shall be arranged in accordance with Center for International and Cultural Education best practice guidelines.
  • The CICE will gather the following information (in collaboration with the instructor) prior to departure:
    • Transportation:
      • Land Transportation (provider, logistics)
      • Air Transportation (provider, logistics)
    • Access to Medical Facilities:
      • Number of English speaking physician(s)
      • Proximity to location of student group
      • Payment options at medical facilities (insurance?)
      • Access to pharmacy (cash? insurance?)
    • On site contact information:  telephone, fax, email (24 hours, 7 days/week)
    • Proximity to US Embassy or Consular Office
    • Specifics regarding use of cell phone at site
    • Capacity of host to accommodate students with disabilities or special needs
  • Many students make arrangements to remain on site and/or travel rather than return directly to the United States at the end of a course or program. Gustavus responsibility for students on off-campus programs ends at the time the group flight departs to return to the United States or at the scheduled end of a domestic program. Students assume full responsibility at that time.

The CICE has ultimate responsibility for health and safety on off-campus study, and may change logistics or make other appropriate decisions for each course depending on the level of risk deemed acceptable for each program and/or country and in consultation with IDPC and appropriate members of the Gustavus Adolphus College Administration.


  • EIIA: All Gustavus students and accompanying faculty members are covered under Gustavus Adolphus College insurance administered by Educational and Institutional Insurance Administrators (EIIA). This insurance provides secondary coverage for international emergencies and accidents as well as other benefits. Some exclusions apply. Pre-existing conditions are covered up to $3000 with a $500 deductible.
  • HTH Worldwide or Cultural Insurance Services International (CISI): Students and accompanying faculty members on Gustavus-run semester or short-term international programs, and other semester and year-long students who choose to add this coverage, are covered under Gustavus Adolphus College insurance with either HTH Worldwide or CISI. This insurance serves as primary health insurance in the host country and will provide medical benefits for injury and sickness and includes coverage for pre-existing conditions and prescription drugs.
  • Information on insurance coverage is included in information provided to students and faculty prior to departure, and information is also sent to parents in mailings from CICE prior to student departure. If you have further questions, please contact Carolyn O'Grady.


Gustavus works closely with instructors and students as they plan their off-campus study so that they will have the best experience possible. In the event that an emergency occurs, Gustavus has a management plan that is immediately activated. A brief description of the role course instructors play in this process should be reviewed as you consider your January Interim course. Contact the Director of International and Cultural Education for more detailed information about the crisis management plan.

Program instructors or supervisors have the full authority to act on behalf of the College in any matter concerning the academic program, travel procedures, or student personnel. Instructors and program supervisors should consult with the Director of CICE in such matters. Should it be decided that a student must be separated from the program because of violation of rules, disruptive behavior, or conduct which could bring disrepute to the program or the College, that decision will be final. Separation from the program will also result in loss of academic credit.


Material on the Information for Faculty pages is from the IDPC Program Manual originally approved by the faculty on May 5, 2008. Revisions approved April 30, 2010.