Disability Services at Gustavus ensures that information regarding students with a disability is maintained in a confidential manner as required or permitted by law. Information on students includes: disability documentation, test data, appointment notes, and academic notifications. Disability documentation is used to determine appropriate accommodations and establish protection under the law. Information about the impact of the student’s disability is shared with appropriate faculty or other campus personnel as allowed by the Federal Educational Rights and Privacy Act of 1974 (FERPA). Disability Services staff will release information regarding a student’s disability if there is legitimate need to know. Some level of disclosure is needed to facilitate accommodations through faculty and other appropriate campus staff. They will need to know what accommodations are required to meet the student’s needs. They do not need to know a specific diagnosis.
- Students may sign a consent to release information form allowing Disability Services staff to share additional information beyond what can be shared under FERPA.
- Disability files including disability documentation are stored in files and software that are accessible to Academic Support Staff only. Disability Services records are not accessible to faculty or other personnel.
- Disability status is not noted on or transferred to other academic records. It only appears on records housed in Disability Services in our paper files and software.
- Student files in Disability Services are kept for 7 years after the student is no longer registered for classes or graduates. After this time, the file is destroyed.
- The student has the right to access their file and can arrange to do so with a Disability Services staff member present. All information in the file is property of Disability Services.
- Disability Services staff does not automatically notify professors if a student makes contact with the Disability Services. It is the student’s responsibility to notify professors that the student is registered with Disability Services and needs accommodations.