Documentation Guidelines

Disability Services

The student is the best source of information about the effects of their disability and the effectiveness of accommodations. The Disability Services staff are experienced professionals who will conduct a structured interview with each student to assess the impact of the disability and create personalized accommodations. Documentation that describes the impact of the disability will often aid the student and staff in this process. Presenting documentation as soon as possible in the process is beneficial to both the student and Disability Service staff. However, students do not need to have documentation in hand to have a meeting with Disability Services staff or to start the accommodations process. Each student’s need for accommodations is determined on a case-by-case basis.

If a student’s disability is apparent, additional documentation may not be necessary. Following a conversation with the student, Disability Services staff may request additional information to substantiate a disability. If diagnostic testing or evaluation is needed, Disability Services staff will provide the student with information about what is needed or refer them for such testing.

The Association on Higher Education and Disability (AHEAD) has stated that documentation may come in many forms. Documentation from external sources may include:

  • Educational records: Accommodation history, reports, assessments, and evaluations created by school psychologists, teachers, or the educational system.
    • Individual Education Program (IEP)
    • Evaluations
    • Summary of Performance (SOP)
    • Teacher observations
  • Medical records: Records attesting to a disabling condition used for the purposes of documentation need to be on letterhead stationery and signed by a qualifying provider.

You may submit your disability documentation to the Disability Services staff at Gustavus Adolphus College by faxing it to 507-933-6207 or mailing it to:

Academic Support Center
Disability Services
800 West College Ave
St. Peter, MN 56082

Or e-mailing it to:

Kelly Karstad
Coordinator, Disability Services