Documentation Guidelines

Accessibility Resources

The student is the best source of information about the effects of their disability and the effectiveness of accommodations. The Accessibility Resources staff are experienced professionals who will conduct a structured interview with each student to assess the impact of the disability and create personalized accommodations. Documentation that describes the impact of the disability will often aid the student and staff in this process. Presenting documentation as soon as possible in the process is beneficial to both the student and Disability Service staff. However, students do not need to have documentation in hand to have a meeting with Accessibility Resources staff or to start the accommodations process. Each student’s need for accommodations is determined on a case-by-case basis.

If a student’s disability is apparent, additional documentation may not be necessary. Following a conversation with the student, Accessibility Resources staff may request additional information to substantiate a disability. If diagnostic testing or evaluation is needed, Accessibility Resources staff will provide the student with information about what is needed or refer them for such testing.

The Association on Higher Education and Disability (AHEAD) has stated that documentation may come in many forms. Documentation from external sources may include:

  • Educational records: Accommodation history, reports, assessments, and evaluations created by school psychologists, teachers, or the educational system.
    • Individual Education Program (IEP)
    • Evaluations
    • Summary of Performance (SOP)
    • Teacher observations
  • Medical records: Records attesting to a disabling condition used for the purposes of documentation need to be on letterhead stationery and signed by a qualifying provider.

You may submit your disability documentation to the Accessibility Resources staff at Gustavus Adolphus College by faxing it to 507-933-6207 or mailing it to:

Center for Academic Resources and Enhancement
Accessibility Resources
800 West College Ave
St. Peter, MN 56082

Or e-mailing it to:

Kelly Karstad
Coordinator, Accessibility Resources
kkarstad@gustavus.edu