The employee's work schedule is established by the supervisor, based on the needs of the department, and may be different than the standard working hours. The College reserves the right to revise work schedules and hours to meet the needs of a department.
For Support Staff pay purposes, the work week is Sunday to Saturday, beginning and ending at midnight on Saturday. Standard working hours are 8:00 a.m. to 4:45 p.m., Monday through Friday.
Meal Breaks and Rest Periods
Support Staff work schedules normally provide for an unpaid meal break of 45 minutes and one paid fifteen minute rest period for each four hours worked and should be scheduled to accommodate operating requirements. Employees must be relieved of all work responsibilities during unpaid meal breaks.
Paid rest periods (except for adequate time for the purpose of utilizing the nearest convenient restroom) are an employment privilege. Thus, abuse of rest periods may result in loss of the privilege. Employees may elect not to use a paid rest period; however, a rest period may not be "saved" to shorten the workday, extend a meal break, or alter the work schedule. Support Staff may occasionally be asked to work during a rest period and their cooperation is expected at such times.
Gustavus encourages employees to attend Chapel Services from 10:00 to 10:20 a.m. on days classes are in session by allowing employees to substitute the 15-minute morning break period for the 20-minute service.
Time Sheets
Accurately recording time worked on each day is the responsibility of the Support Staff (non-exempt) employee. Federal and state laws require the College to keep an accurate record of time worked in order to calculate employee pay and benefits. Time worked on one day may not be recorded on a different day or "banked" as compensatory time. Altering, falsifying, tampering with time records, may result in disciplinary action, up to and including termination of employment.
It is the employees' responsibility to sign their time records to certify the accuracy of all time recorded. The supervisor will review and sign the time record before submitting it for payroll processing. In addition, if corrections or modifications are made to the time record, both the employee and the supervisor must verify the accuracy of the changes by initialing the time record.
Since the College uses a biweekly pay period, time sheets are submitted every other week. Time records must be submitted to the Finance Office by noon on the Monday following the Saturday that concludes the two-week pay period.
Overtime
Occasionally, Support Staff may need to work additional hours to meet deadlines or assist with evening or weekend events. All hours worked, including overtime hours, must be recorded on time cards. Hourly employees are paid at the rate of time-and-a-half for all hours worked over 40 per week. Overtime pay is based on actual hours worked. Time off on sick leave, vacation, holiday, or any other paid leave of absence will not be considered hours worked for purposes of performing overtime calculations.
Time Off in Lieu of Overtime Pay
Time off, in lieu of overtime pay, may be allowed if the following conditions are met. Time off is given at the rate of time-and-one-half for all hours worked over 40 in a week, and the time off is taken during the same two-week pay period in which it was accrued. The employee's time card must show actual hours worked, overtime hours, and the hours taken as time off.
Example: If an employee worked 50 hours in the first week of a pay period, the time card would show 40 regular hours worked and 10 hours of overtime. If the employee worked 25 hours and took 15 hours (1.5 x 10 hours overtime) off the second week, the employee would record 25 regular hours worked, and indicate that 15 hours time off were taken in lieu of the previous week's overtime hours.
