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Faculty Handbook - Section II (Part Two)

1.2 Faculty Development - Grants and Travel

• 1.2.1 Faculty Travel Fund and Guideline
• 1.2.2 Research, Scholarship, and Creativity Grants
• 1.2.3 Curriculum II Course Development Grants
• 1.2.4 Faculty Leaves
• 1.2.5 Individual Grants
• 1.2.6 UMAIE and Gustavus Adolphus College January Interim Experience Travel Grants
• 1.2.7 Presidential Collaboration Grants Administered by Faculty Development Committee
• 1.2.8 Faculty Development Opportunities Notebook
• 1.2.9 Discussion and Presentation Opportunities
• 1.2.10 Grant Application Assistance and Post-award Management

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NOTE: Items in this section do not require faculty action: information is changed as it is supplied by the designated office and edited by the Faculty Senate.

1.2.1 Faculty Professional Travel Fund and Guidelines

Barbara Fister, Director for the John S. Kendall Center for Engaged Learning -- 7/09

The Faculty Professional Travel Fund supports faculty in their scholarly and creative work. 

Eligible faculty may use these funds

• to defray travel costs of presenting scholarly papers, chairing or responding to sessions, or presenting creative work at professional meetings in their discipline or interdisciplinary area(s) at a professional conference;

• or to defray travel costs of attending a conference specific to their discipline or an interdisciplinary area(s) related to their teaching and/or scholarship.

Faculty may apply for up to a base amount of $500 to attend a conference; those who are presenting scholarly papers, chairing or responding to sessions, or presenting creative work at professional meetings in their discipline, are eligible to apply for up to an additional $700.  Faculty presenting at more than one conference per year must submit a request for funding for each conference.  The maximum allocation available annually per faculty member is $1,200 (apart from supplemental funding for international conferences described below). Faculty must submit a request for funding prior to conference travel and a detailed Expense Report form must accompany interdepartmental invoices once the travel is completed.  The travel fund application and expense report forms are available on the John S. Kendall Center for Engaged Learning website: http://gustavus.edu/kendallcenter/travel/.

Up to $500.00 may be carried over from one fiscal year and may only be used to defray costs of presenting scholarly papers, chairing or responding to sessions, or presenting creative work at professional meetings in their discipline or interdisciplinary area(s) at a professional conference.  Funds allocated above the $500 base amount cannot be carried over.

If a trip crosses fiscal years (for example, it takes place May 29-June 6), the funds will be used from the year containing the majority of the travel days.  Funds allocated but not used will be returned to the Faculty Professional Travel Fund for use by other faculty.

Faculty Professional Travel Funds may be used for the following expenses:

• Airfare to conference/exhibit
• Conference registration fees
• Accommodations while at the conference
• Parking, ground transportation, and/or mileage
• Actual Meals (not snacks, coffee, etc) while at the conference

Faculty Professional Travel Funds may not be used for the following expenses:

• Professional association membership fees
• Books or materials
• Page costs or other publishing expenses
• Travel to conduct research or attend workshops
• Internet access charges
• Costs associated with changes in hotel or airfare
• Personal phone calls (hotel)
• Checked baggage fees
• Trip insurance or Travel protection
• Costs associated with family or friends accompanying the faculty member.  If receipts for accommodation, meals, and transportation include both the faculty member and family or friends, please highlight the eligible faculty member’s costs.

Note: As of June 1, 2009, all reimbursements for mileage are capped at a maximum of $350.   Food costs will be reimbursed provided itemized and reasonable receipts are submitted.  Due to a rapidly changing travel environment, the Kendall Center reserves the right to deny requests for expenses not currently included on this list.

Also, beginning June 1, 2009, full-time non-tenure-line faculty in their second or successive year of a full-time faculty position may apply for up to $700 in professional conference travel funds only if they are presenting at the conference.

If you have questions about what expenses are appropriate for faculty professional travel funds, please contact the John S. Kendall Center for Engaged Learning.

In order for Departments to receive reimbursement from the Faculty Professional Travel Fund for Wells Fargo card charges, the John S. Kendall Center for Engaged Learning must receive itemized receipts, a detailed Expense Report reporting the faculty member’s costs, and a request for an interdepartmental transfer of funds.  Please do not fill in the Total Amount Line. Kendall Center will fill in the correct amount based on the amount for which the faculty member is eligible.

Honorariums and Stipends

If a faculty member receives a stipend for presenting scholarly papers, chairing or responding to sessions, or presenting creative work at professional meetings in their discipline or interdisciplinary area(s) at a professional conference, the amount of the stipend will be subtracted from any Faculty Professional Fund award.  For example, a faculty member agrees to be the keynote speaker at a conference and is paid $500. The trip costs a total of $1200; the faculty member is eligible to apply for up to $700 in travel funds.

Supplemental Funds for Presenting at an International Conference

**As of June 1st, 2009, Canada will NOT be included in the International Supplement travel funds

Faculty who are presenting scholarly papers or creative work at professional meetings held outside of the U.S. may apply for up to $500 in additional funding to help with increased expenses such as money changing, visa application (but not passport fees), increased travel costs, etc.  The supplement for presenting at an international conference is available only when the location of the presentation is germane to the paper topic or when a convincing case can be made that presenting at a particular international conference is critical for remaining actively engaged in one's professional discipline. International Conference funds are supplemental to the regular professional funds available to faculty. The basic $1,100 allocation must be used first. Funds allocated but not used will be returned to the International Travel Fund for use by other faculty.  Applications should be submitted to the John S. Kendall Center for Engaged Learning when the proposal to present is submitted to the conference.

Please see the section on travel on the All-College Policies site for eligibility and other detailed information. Application forms are available from the John S. Kendall Center for Engaged Learning and online. Contact the John S. Kendall Center for Engaged Learning at x6227 with questions.                       

Travel Policy

(Ken Westphal, 6/03)

This travel policy was approved by the administrative council and appears in the All-College Policies Handbook.

1.2.2 Research, Scholarship, and Creativity Grants

(Yuri Hong, Co-Chair of the Faculty Development Committee - 8/09)

Format for Applications to the Research, Scholarship and Creativity Fund

(Additional information for applicants is contained in Section 1.2.3.C of the Handbook Section 1, yellow pages.)

Please address your application to an interdisciplinary audience of your Gustavus colleagues, not to specialists in your field. Please submit nine copies of your application to the Faculty Development committee and the Dean of the Faculty, c/o the John S. Kendall Center for Engaged Learning (SSC 119, x6227). The application should include the following items:

1. Statement describing any work previously supported from the Research, Scholarship, and Creativity Fund, including outcome(s).
2. Description of project for which funding is being sought:
   1. Purpose:
      What are the intellectual, conceptual, or artistic issues?
      How does your work fit into other endeavors being done in this field?
   2. Feasibility:
      What qualifications do you bring to this project?
      What have you done/will you do to prepare for this project?
      What is the time period, i.e. summer, summer and academic year, academic year only?
      Is the work's scope commensurate with the time period of the project?
   3. Project Design
      This should include a specific description of the project design and activities, including location, staff, schedules or itineraries, and desired outcomes.
3. Complete budget for the project
   The budget should be submitted using the RSC standardized budget form available in hard copy from the faculty development resource center (SSC 119, x6227) or via the Kendall Center website.
   This form includes information about budget restrictions and stipends commensurate with rank.
4. RSC Application Checklist
   This application checklist is available in hard copy from the faculty development resource center (SSC 119, x6227) or via the Kendall Center website.
   This checklist should be attached to each copy of the grant application.

Procedures for Review of Proposals

1. Copies of proposals will be given to each member of the Faculty Development Committee at least one week prior to the review meeting.
2. At the discretion of the committee or the committee chair, a proposal may be submitted to a consultant.
3. As soon as possible after the announced deadline(s), the Faculty Development Committee will meet to review proposals, making use of consultants if desirable or necessary.
4. Committee members will rate each proposal by quality on a scale of 1-10 (1=lowest, 10=highest). No description of 'quality' was defined. Ratings will be used to rate proposals within two categories:
   • Category I: Proposals which should be funded if money is available will be those receiving scores of 8, 9, or 10.
   • Category II: Proposals receiving scores of 6-7 will only be considered if funding is available after proposals scoring 8-10 are funded. (Proposals scoring 5 or below will not be considered for funding.)
5. The committee will then average the individual members' scores for the proposals and will rank those proposals receiving an average of 6 or higher into one of two groups:
   • Group A: Applicants who have not received funding from the Research, Scholarship and Creativity Fund in the past two years, are not requesting funding for extensions of projects previously funded, and have demonstrated completion of past projects.
   • Group B: Applicants who do not meet each of the criteria for Group A.
6. The committee will review the rankings and make recommendations to the administration regarding funding. Proposals in Group A will normally be recommended before those in Group B. Brief rationales will be written for proposals that are not recommended for funding.
7. A committee member will not vote on proposals submitted by herself/himself or by members of her/his department.
8. Except in those cases described in No. 7, the chair of the committee will vote on proposals.

Recipients are encouraged to follow College travel procedures and use authorized travel agents when traveling on RSC activities.

1.2.3 Curriculum II Course Development Grants

(Matthew Panciera, Director Of Curriculum II - 7/09)

Eligibility
Faculty preparing to teach a Curriculum II course for the first time are eligible to apply for funds from this account.

Purpose
This fund supports the summer development of a new course to meet the CII guidelines.

Funding
Grants of $1,500.

1.2.4 Faculty Leaves

(Shanon Nowell, Assistant to the Provost - 7/09)

Administered by the Office of the Provost. Please contact that office, or consult Section 2.1.5 of the Faculty Handbook (yellow pages) for additional information.

Eligibility

See 2.1.5.1 Faculty Handbook: www.gustavus.edu/facultybook/facultyhandbook

Funding is available for:

Regular sabbatical programs, including January Interim Experience, semester, and year-long leaves.

Foreign exchanges.

1.2.5 Individual Grants

(Robert M. Weisenfeld), Assistant Vice President for Corporate and Foundation Relations, 7/09).

Follow this link to the Office of Corporate and Foundation Relations.

1.2.6 UMAIE and Gustavus January Interim Experience Travel Grants

(Leslie Weber, Administrative Assistant -7/09)

These grants are administered by the Dean of Academic Programs. Contact Leslie Weber for more information.

1.2.7 Presidential Faculty/Student Collaboration and Publication Grants

Barbara Fister, Director, John S. Kendall Center for Engaged Learning – 7/09)

Up to four grants will be available annually to support faculty/student collaborative, publishable research or creative activity. Amount available per grant is $5,000-$7,500, depending upon needs and numbers of people involved. Grant monies may be used to support the following:

• faculty summer stipend ($300 per week, up to $2,400)
• student summer stipend ($400 per week, up to $3,200) plus campus housing
• equipment needs, copying, etc.
• transportation support

Monies may also be used as matching funds for outside support awarded to the faculty member.

1. Please submit eight copies of your application to the Faculty Development committee and the Dean of the Faculty, c/o the John S. Kendall Center for Engaged Learning (SSC 119, x6227). Applications must include the following:
   1. A brief description of the proposed project;
   2. A clear statement of anticipated outcomes;
   3. Names and brief bios for all participants;
   4. An explanation of how this project fits into the careers of both faculty and students; the student should complete a separate statement;
   5. A complete budget for the project should be submitted using the standardized budget form for Presidential Grants. This budget form is available in hard copy in the faculty development resource center (SSC 119, x6227) or online via the Kendall Center website.
   6. Likely placement for publication or performance;
   7. Anticipated research completion date.
   8. The Presidential Grant Application Checklist available in hard copy in the faculty development resource center (SSC 119, x6227) or via the Kendall Center website.
2. Review Process:
   The Faculty Development Committee will review and rank requests, making a recommendation to the Dean of the Faculty and the President, as is the current process for both sabbaticals and Research & Creativity Grants. An effort should be made to distribute funds to various departments/disciplines and to faculty at various stages of their careers. Priority will be given to projects which focus on research or creative projects of high quality. Please note: Priority will be given to quality proposals submitted by candidates who have not been funded in the past three years.
   An outside reviewer may be invited to participate in the process.
3. Follow-Up Report:
   A written report is expected following completion of the research. Report should be sent to the Dean of the Faculty no later than one month following completion of the project.
4. Deadlines:
   Usually sometime in mid-January for the first proposals, with notification date anticipated to be in mid-February.
   Actual deadlines are announced annually.

See chair of the Faculty Development Committee for details.

1.2.8 Faculty Development Opportunities

Barbara Fister, Director, John S. Kendall Center for Engaged Learning – 7/09)

The John S. Kendall Center for Engaged Learning website contains descriptions and applications for a variety of faculty development opportunities.

1.2.9 Discussion and Presentation Opportunities

(Shanon Nowell, Assistant to the Provost - 8/09)

Departmental Seminars - Discussions hosted by academic departments.

Faculty Shoptalk - presentations by faculty about their research.

Teachers Talking - informal lunchtime conversations that focus on issues of interest to teaching and learning, higher education, and best practices in pedagogy sponsored by the John S. Kendall Center for Engaged Learning.

Teachers Talking Technology - Informal lunchtime conversations that focus specifically on using technology in the classroom to enhance student learning sponsored by the John S. Kendall Center for Engaged Learning.

Teachers Talking Writing - Informal lunchtime conversations sponsored by the John S. Kendall Center for Engaged Learning.

1.2.10 Grant Application and Post-Award Management

(Robert M. Weisenfeld, Assistant Vice President for Corporate and Foundation Relations - 7/03)

The Office of Corporate and Foundation Relations assists faculty and staff in identifying potential off-campus funding sources, developing grant proposals for both individual and institutional projects, and reporting on the use of grant funds. For more information, visit its web site by following this link:

Office of Corporate and Foundation Relations

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As last amended July 7, 2009

Last modified: September 7, 2009, by Leila Brammer