1.1 Faculty Support Services
(Julie Johnson - 9/07)
Our faculty-based advising system with the support of the
Basic expectations of advisors include being accessible, helping students identify goals, knowing major and graduation requirements, approving course requests before registration, and knowing other college resources for referral. (A more complete description of advisor/advisee responsibilities is found in the Faculty Advisors Handbook).
1. Advisors
All full-time, tenure track faculty who have completed one academic year in a tenure track position at Gustavus serve as academic advisors. However, there are situations where a new faculty member begins advising in his/her first year. It is also the case in particular situations where non-tenure track faculty serve as advisors. (One or two split faculty/administrative positions in the FTS program also serve as academic advisors.)
The Director of Academic Advising and the Assistant Director of Academic Advising also serve as academic advisors.
2. Program Direction and Coordination
The Academic Dean of the College and the Director of Academic Advising coordinate the advising program, providing advisee information for advisors, preparation for summer and first-year student advising, advisor handooks and academic alerts.
3. Advisor Assignments
Part-time Post Secondary Education Options students (who are approved to take courses at Gustavus while finishing their high school graduation requirements) underclass transfer students who have not declared a major, and new transfer, exchange or one-year international students are assigned to the Director of Academic Advising. International Teaching Assistants are assigned to the faculty member of the department they are working for. Students enrolled in First-Term Seminars are assigned the professor of their seminar as their advisor. Curriculum II students are assigned a professor from one of their first Curriculum II courses. (Students who indicate an interest in a specific area or discipline are encouraged by their advisor to meet with the Chair of the department of their interest or with a professor they know from the department or with the pre-professional faculty contact. Undeclared majors are encouraged to use the
Students who are ready to declare a major arrange for advisors in the department of their major by first speaking with the Chair, departmental secretary or with a professor they know from the department. Means of assigning major advisors are determined by each department. The advisor and student must sign a Declaration of Major/Advisor form which can be found in the department,
In addition to official advisors, students may be referred to pre-professional faculty contacts or to faculty serving as advisors for graduate scholarships and fellowships.
4. Declaration of Major and Subsequent Change of Major/Advisor
All first-time college students at Gustavus Adolphus enroll in the Bachelor of Arts program without a declared major, and they are advised in the first year by the instructor of their First Term Seminar or a faculty member teaching in Curriculum II. Subsequent enrollment in a major is accomplished by completing a Declaration of Major Advisor form, normally by the end of the sophomore year, in consultation with a major advisor.
New students may declare a major as early as the end of their first semester, but not before.
First semester juniors must declare a major before registering for spring courses.
Students may select the major requirements of any academic catalog during the years of their institutional enrollment.
Students may request a change of major/advisor, with the proper form, through the
5. Advisor Load
Most faculty advisors (80%) have 1-30 advisees, with the exception of a very few departments where there is a heavy enrollment of majors, in which case advisors may carry a heavier load.
Advising Center staff generally have as many as 90 in the fall and 40 in the spring.
6. Advising Folders
The first faculty advisor students meet is during summer registration for new students. Those faculty are given the entire admission file at that registration to insure a good, first registration and beginning of college work. The file is used only during that meeting. Faculty advisors for new students, either FTS or CII, and departmental advisors for transfer students, receive from the Advising Center a degree audit, the current course registration, ACT scores, high school rank, and name of high school and location. More information from the Registrar's Office is available upon request. Advisors may document advice given for future plans. Personal information of a non-academic nature should not be kept. These paper or electronic folders should be regarded as confidential information.
7. When Advisors Leave the College
Undeclared students - The advisor forwards the folders to the
Majors - the chair of the department reassigns, permanently or temporarily as appropriate.
8. When Students Leave the College
When a student transfers or withdraws, the advisor should shred or delete their folder information.
If a student returns to the College, they are asked to arrange for an advisor (in some cases the advisor they had when they left) or are reassigned to the Director of Academic Advising, and a current Degree Audit is given to the new advisor. Further appropriate information from the student's personal file is given to the advisor upon request.
9. Advising Center
The Director of Academic Advising and the Assistant Director of Academic Advising support faculty in their roles as advisors and professors by providing administrative structure and offering academic support and planning to students. Cooperative sharing of information and student consultations between faculty and
For more detailed information about the Advising Program, request a copy of the Faculty Advisors Handbook from the Advising Center.
Graduate Scholarships/Fellowships
Students are encouraged to consider applying for graduate scholarships and fellowships. To help students prepare their applications for specific awards, a number of faculty members have agreed to serve as special advisors. Students are encouraged to start planning ahead early in their college careers. A website entitled Graduate/Undergraduate National and International Scholarships and Awards is published by the Office of the Provost.
(Karen Zins, Manager - 1/05)
The Book Mark is owned and operated by
The Book Mark strives to provide exemplary customer service, offer products at reasonable and competitive prices and operate profitably, using sound business practices. All profits above expenses and capital costs are presently returned to the general operating fund of the college.
To enable you to make full use of our facilities, we take this means of explaining our services and stating our policies. We are owned and operated by Gustavus with all its assets, obligations and policies under administrative control. Earnings are placed in the general fund of the College for operational expenses, with a portion used for student scholarships. We are members of the American Booksellers Association, the National Association of College Stores, and the Upper Midwest Booksellers Association.
The Book Mark is located in the lower level of the
We consider books our most important business. In addition to required and recommended texts we have a general book department that includes several thousand paperbacks, cloth-bound titles and a broad selection of children's books. We solicit your interest in our general book department and welcome your recommendations for titles we should stock. We offer special order service for any book not in stock, and a 10% discount on general books in stock for all college employees. Faculty and other school or religious customers can receive a 20% educational discount on most general books by asking at the register.
We do have a great selection of school, office, and computer supplies, plus gifts, stationery, notions, greeting cards, and College imprint items. Among our special services are film developing and New York Times subscriptions.
Textbooks
Providing our students with the necessary textbooks is our first concern.
Deadlines for text orders are as follows: April 15 for fall semester, October 15 for January Term, and November 1 for spring semester. We ask your cooperation in providing your textbook information by the specified deadlines.
We make every effort to have sufficient copies of all texts, but it is not humanly possible to guess with 100% accuracy. We ask your close cooperation during rush by notifying us immediately of any enrollment increases. Where shortages occur, re-orders are placed as quickly as possible.
About mid-semester we will contact you regarding text overstock. Publishers allow a certain percentage of returns within a given period. Your foresight and counsel can save us from the costly errors of holding texts beyond the return period allowed or having to re-order books just recently returned.
Please see that the Book Mark receives a copy of any syllabus or reading list that recommends titles not included in your textbook order.
Course Packets
Faculty wishing to compile a course packet for class use should contact the Book Mark manager for the necessary forms. Two to three months is usually needed to obtain copyright permissions and do the printing. Printing Services will not print any course packs without the required permissions.
Desk Copies
Publishers ask that all requests for desk copies be sent directly and not handled by the Book Mark. Official Desk Copy Request forms are available from us. Please do not ask to borrow books we have ordered for your students.
Special Supplies
We wish to stock the brand names, qualities and styles which faculty prefer in all required and recommended materials and supplies. Please keep us informed in this regard. If the students in a class are required to buy certain supply items, please note that on your text order form.
Faculty Sales to Students
Gustavus has a regulation against faculty sales to students. Any texts or supplies that students need or desire can be sold on campus only through the official retail outlet of the school, which is the Book Mark. This policy has been established for your protection as well as for proper business procedure.
If you ever have any questions concerning the Book Mark policies or procedures, please do not hesitate to stop in and ask. We are here to serve you and your students.
(Bruce Aarsvold, Director of Information Technology - 6/03)
The Department of Information Technology, located in Olin Hall, manages the academic and administrative network for the campus. Computing facilities, maintained by the department, are available throughout the campus, and all are connected to the Gustavus Adolphus College Network (GACnet). This campus network provides faculty and students access to any of the campus computing resources connected to the network.
Computer Laboratories - follow this link for locations and hours.
(Sarah Daniels, 6/03)
Administrative Information Systems
The Department of Administrative Information Systems provides support for the College's administrative database. Components of this system include: academic records, alumni, campus organizations, curriculum management, human resources, financial aid, financials, fund-raising, recruitment and admission, and residence life.
Access to the administrative information system is available to the campus community primarily through the College's on-campus web page. Access to secure information requires both a user name and personal identification number (PIN). New faculty and students receive a user name and PIN via their Gustavus email account prior to the start of their first term. Non-faculty and non-student employees are sent a new user name and PIN shortly after the start of their employment. Upon successful login, students can register for classes, or view their class schedule, grades, transcript, and degree audit. Faculty can view their class rosters, enter grades, check their class schedule, view information about their advisees, including grades, degree audits, transcripts, and schedule, and approve their advisees to register for classes. All employees can view their position history at Gustavus while support staff may also view a summary of their paid time off (PTO) plan.
Requests for reports or data files not currently available via the web may be directed to Sarah Daniels, Director of Administrative Information Systems, at extension 7533, or email, or visit our department in room 103 of Carlson Administration.
(Dan Mollner, College Librarian - 6/02)
The Folke Bernadotte Memorial Library's collections and services are intended to support the curricular needs of the college, foster students' engagement with ideas, and serve as a gateway to the world's information resources for the community's research needs.
Recognizing that library research can often seem a daunting task, the library provides a variety of instructional programs intended to make research not only easier, but an enriching part of the liberal arts experience. Services include reference assistance, development of subject guides, and course-specific research instruction. Our goal is to make the tools of research familiar and the inquiry process more engaging. Librarians work with faculty to design workshops for courses with research assignments. If you have questions about our instructional programs, contact Dan Mollner, College Librarian; 933-7569) or your departmental library liaison.
Our library collections are geared to the research needs of undergraduate students and support bibliographic access to materials for faculty research. There are around 280,000 books in the library and over 1,000 current print periodical subscriptions, as well as over 7,000 electronic periodicals, thousands of federal government documents, videos, music recordings, CD-ROMs, and electronic databases available through the campus network. The college archives and records of the Red River Synods of the
Because the collection is designed for undergraduate needs, the library provides access to bibliographic databases and generous interlibrary loan services to make student and faculty research beyond our collection possible. If you have questions about interlibrary loan, contact Kathie Martin (kmartin@gustavus.edu; 933-7564).
Faculty are encouraged to assist us in building the library collection through a departmental allocation for books and a liaison relationship with a designated member of the library's faculty. If you have questions about collection development contact Dan Mollner (dmollner@gustavus.edu; 933-7569).
Materials for courses can be placed on reserve in the library. Reserve request forms are available at the circulation desk. Please allow as much lead time as possible for reserve items to be processed. If you have questions about reserves, contact Sandee Georgacarakos (sandee@gustavus.edu; 933-7558).
The library has a substantial video collection. Arrangements can be made to view videos in the library or in classrooms by contacting Ginny Bakke (gbakke@gustavus.edu; 9333-7571).
Though reference books and periodicals are not circulated, photocopiers are available in the library. Faculty can use their ID cards to pay for copies or charge them to their departments.
Further information about the library, including monthly lists of new acquisitions, a current periodical list, online forms for interlibrary loan, and web pages for course instruction sessions, can be found at the library's home page.
(Matt Dobosenski, Director)
Media Services is involved in the instructional design and preparation of instructional materials and the distribution and operation of A-V equipment.
The main offices of Media Services are located in the lower level of Old Main and are open from 8:00 a.m. to 4:45 p.m. every academic calendar day. (Vacation hours will be posted.)
The A-V offices in the basement of Ohlin Hall serves as the distributing agency for A-V instructional materials and provides special reviewing rooms equipped with videotape and audiotape playback facilities. This area is staffed by library personnel. Scheduling of the library A-V classroom is done by calling Media services x7459.
Media Rentals: All requests for rental or purchase of resource materials (e.g., films, filmstrips, audiotapes, commercial video-tapes, records, catalogs, etc.) should be made to the Media Services Coordinator (x7571) who will assume responsibility for obtaining the desired materials. It is helpful if the person requesting materials provides as much information as possible to help place the order (i.e., distributor, price, complete title of program, requested date of showing and alternate dates). It is suggested that orders be placed as early in the academic year as possible. If film rental requests are made the semester before their actual use, there is a much better chance of obtaining the film on the dates needed.
Equipment Booking: All requests for issuing of audiovisual equipment are to be made through the Media Services Coordinator (x7571) at least 48 hours (two working days) prior to its delivery. Equipment will be delivered to the designated room or individual at or slightly before the time requested and will be picked up on completion.
Individuals may check out equipment at any time during working hours from Media Services with the individual being responsible for the delivery and return of the equipment. If the equipment is not back by the specified return date and is needed elsewhere, it may be picked up by Media Services.
Just because a work order is written up is not a confirmation that the order can be completed. You will be notified as soon as possible if there will be a problem completing a request that you have submitted.
Production Service: All requests for Media Services production services are to be as far in advance as possible. At least a week should be allowed for the production of slides and some special projects could take longer. The cost of expendable items used in a production is billed to the person or department making the request.
Departmental Charges: There will be no charge for Media Services equipment used in classroom instruction.
Student labor is provided for by Financial Aid Funds and is not billed to departments.
All material purchased through Media Services by students, faculty, and departments must be paid for by the individual or will be charged to the department using it. (This includes film rental, shipping and return postage, and repairs made on equipment primarily used by one department.) Charges will be sent to department heads bimonthly until spring semester when they are sent monthly so that budgets may be watched more closely.
Off-The-Air Television Recording: All requests for off-the-air recordings should be made through the Media Services Coordinator (x7571) at least three working days prior to the airing of the program. When requesting tapings off the air, please provide the following information:
1. The title of the program to be recorded.
2. The date, time, and length of the broadcast.
3. The channel on which the program will be aired.
Television Playbacks: All requests for television playbacks should be made through the Media Services Coordinator (x7571) at least two working days before the playback.
When requesting a playback, please state the following:
1. The title of the videotape.
2. The date and time for the playback.
3. The location of the playback (building and room number).
Off-The-Air Copyright Guidelines: The Media Services Department follows the guidelines established by a Congressional Negotiating Committee. The following guidelines reflect the Negotiating Committee's consensus as to the application of "fair use" to the recording, retention, and use of television broadcast programs for educational purposes. They specify periods of retention and use of such off-air recordings in classrooms and similar places devoted to instruction and for homebound instruction. The purpose of establishing these guidelines is to provide standards for both owners and users of copyrighted television programs.
1. The guidelines were developed to apply only to off-air recording by non-profit educational institutions.
2. A broadcast program may be recorded off-air simultaneously with broadcast transmission (including simultaneous cable retransmission) and retained by a non-profit educational institution for a period not to exceed the first forty-five (45) consecutive calendar days after date of recording. Upon conclusion of such retention period, all off-air recordings must be erased or destroyed immediately. "Broadcast programs" are television programs transmitted by television stations for reception by the general public without charge.
3. Off-air recordings may be used once by individual teachers in the course of relevant teaching activities, and repeated once only when instructional reinforcement is necessary, in classrooms and similar places devoted to instruction within a single building, cluster or campus, as well as in the homes of students receiving formalized home instruction, during the first ten (10) consecutive school days in the forty-five (45) day calendar day retention period. "School days" are school session days--not counting weekends, holidays, vacations, examination periods, or other scheduled interruptions--within the forty-five (45) calendar day retention period.
4. Off-air recordings may be made only at the request of and used by individual teachers and may not be regularly recorded in anticipation of requests. No broadcast program may be recorded off-air more than once at the request of the same teacher, regardless of the number of times the program may be broadcast.
5. A limited number of copies may be reproduced from each off-air recording to meet the legitimate needs of teachers under these guidelines. Each such additional copy shall be subject to all provisions governing the original recording.
6. After the first ten (10) consecutive school days, off-air recordings may be used up to the end of the forty-five (45) calendar day retention period only for teacher evaluation purposes, i.e., to determine whether or not to include the broadcast program in the teaching curriculum, and may not be used in the recording institution for student exhibition or any other non-evaluation purpose without authorization.
7. Off-air recordings need not be used in their entirety, but the recorded programs may not be altered from their original content. Off-air recordings may not be physically or electronically combined or merged to constitute teaching anthologies or compilations.
8. All copies of off-air recordings must include the copyright notice on the broadcast program as recorded.
9. Educational institutions are expected to establish appropriate control procedures to maintain the integrity of these guide-lines.
(Brad Johnson, Printing Services - 6/03)
Printing Services/Copy Center
The department of Printing Services, located on the lower level of the
The
Copy Paper
Paper for use in departmental copy machines and printers is ordered through Supply (Ex. 7627). Paper is delivered in full cartons only and is charged to the department requesting.
(Al Molde - 6/03)
Faculty members may share recreational and fitness facilities with students and staff during specific hours.
Spouses and/or children may enjoy limited use of certain activity areas during specified times. Schedules and user information are available at control desk in
All users must provide identification upon request. Guest privileges are restricted.
The City of
(Ray Thrower, Director of Safety & Security - 6/02)
The Department of Safety and Security is on-duty 24 hours a day. Its mission is to continually strive to provide the safest environment possible in which education may be pursued. Officers are responsible for resident hall and academic building security, enforcement of parking and traffic issues, and responding to health and safety concerns. Uniformed officers are in constant radio contact with the Saint Peter Police Department. Located in the basement of "A" wing of Norelius Hall, contact with Safety and Security may be made by calling 933-8888; or, by calling the Police Department at 931-1550 and asking for Safety and Security's assistance.
