Gustavus Adolphus College

Your safety, and that of your students, is of primary importance to us. To ensure the health and safety of all participants in off-campus study, the following conditions should be observed:

• January Interim Experience travel courses shall only be offered in countries with which the U.S. has official relations and for which no Department of State Travel Warning has been issued.
• Instructors shall arrange for means to contact the Gustavus Adolphus campus either at or near the site(s) of proposed courses, and shall have a clear communication link to the campus.  Regardless of the location(s) of an off-campus travel course, instructors are encouraged to be prepared to respond to health and safety problems, whether emergency or routine in nature.
• All off-campus travel courses must comply with Gustavus Adolphus College Off-Campus Study policies and procedures, including the Alcohol Policy.
• All home-stays shall be arranged in accordance with Center for International and Cultural Education best practice guidelines.
• The CICE will gather the following information (in collaboration with the instructor) prior to departure:
  • Transportation:
    • Land Transportation (Provider, logistics)
    • Air Transportation (Provider, logistics)
  • Access to Medical Facilities:
    • Number of English speaking physician(s)
    • Proximity to location of student group
    • Payment options at medical facilities (insurance?)
    • Access to pharmacy (cash? insurance?)
  • On site contact information:  telephone, fax, email (24 hours, 7 days/week)
  • Proximity to US Embassy or Consular Office
  • Specifics regarding use of cell phone at site
  • Capacity of host to accommodate students with disabilities or special needs

Insurance

EIIA

All Gustavus students and accompanying faculty members are covered under Gustavus Adolphus College insurance administered by Educational and Institutional Insurance Administrators (EIIA), policy #WR10003936 (policy number may change each year). This insurance provides secondary coverage for international emergencies and accidents as well as other benefits. Pre-existing conditions are not covered.

• Inside U.S.: 1-800-401-2678
• Collect from anywhere else: 01-713-260-5508
• Fax number: 01-713-974-3422

HTH Worldwide

Students and accompanying faculty members on Gustavus-run semester or short-term international programs, and other semester and year-long students who choose to add this coverage, are covered under Gustavus Adolphus College insurance with HTH Worldwide, policy #HM-3103-A-09. This insurance will serve as primary health insurance in the host country and will provide medical benefits for injury and sickness and includes coverage for pre-existing conditions and prescription drugs. For more information, see the HTH brochure.

• Inside U.S.: 1-888-243-2358
• Emergency assistance (if calling from outside the U.S.): 01-877-424-4325
• Website: HTHstudents.com and HTHparents.com (student login required)

Safety

Gustavus works closely with instructors and students as they plan their off-campus study so that they will have the best experience possible. In the event that an emergency occurs, Gustavus has a management plan that is immediately activated. A brief description of the role course instructors play in this process should be reviewed as you consider your January Interim course. Contact the Director of International and Cultural Education for more detailed information about the crisis management plan.

Program instructors or supervisors have the full authority to act on behalf of the College in any matter concerning the academic program, travel procedures, or student personnel. Instructors and program supervisors should consult with the Director of CICE in such matters. Should it be decided that a student must be separated from the program because of violation of rules, disruptive behavior, or conduct which could bring disrepute to the program or the College, that decision will be final. Separation from the program will also result in loss of academic credit.

 

All material on the Information for Faculty pages is derived from the IDPC Program Manual approved by the faculty on May 5, 2008.